This letter has been transcribed from the January 27, 2010 Preble County Commission audio record. I have attempted to keep it as accurate as possible with what was spoken by Commission President Bob Stonecash who read it into the record. Dear Commissioners, I represent the Preble County Pork Festival Corporation. I have been directed to write for the purpose of communicating the Pork Festival position on a number of matters, all of which pertain to the Expo building. Hopefully the position of the Pork Festival and the position of the County Commissioners are synonymous. Regardless this letter will give you an understanding from whence the Pork Festival comes. It is the Pork Festivals position that the Pork Festival owns the Expo building. The Commissioners own the dirt on which it sits but the Pork Festival owns the structure. It is also the Pork Festival position that they properly have the authority to control its use and operation. As a consequence there of they are opposed to the Fair Board conducting motorized events such as tractor pulls in the Expo building. As you know in 1984 the Pork Festival purchased from the Richards family the 27 acres on which the Expo building sits. About 2004 the Pork Festival alone committed itself to the Expo building project. The initial cost of which was in excess of $600,000. The building project was completed within a year after the project was begun. Most recently in 2009 a $90,000 concrete project was completed. As the Expo building now stands it is one of the largest community benefiting trade fixtures in Preble County. The Pork Festival would like the opportunity to build meeting rooms restrooms and dressing rooms onto the building. However for this to happen a few issues need to be resolved and the relative positions of the several parties need to be clarified. In order for the Pork Festival to financially consider this project the Pork Festival will have to reasonably confident that the Expo building is properly being used and that the activities being conducted in it are done in accordance with the law. As the Commissioners are aware there is a 2005 lease dealing specifically with the Expo building, that there is a 2003 lease dealing with the larger Preble County Fairgrounds. The 2005 lease was would seem to say that the Pork Festival has the final say as to whether how the Expo building is used wisely. The Preble County Fair Board, the Preble County Ag Society are not in the financial position to pay for the necessary maintenance and up keep of the building. If maintenance and upkeep are not done, waste obviously occur
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