This meeting starts with the annual leadership change of the Preble County Commission. Commissioner Wesler nominated Commissioner Stonecash as President and the motion passed. Commissioner Wesler then nominated Commissioner Day as Vice President and that motion passed. Next up a letter from OSU Extension's Dr. Stephen Wright was read and noted for the $63,364.95 Preble County Partnerships for Success Grant. According to Commissioners Stonecash and Day this does not necessarily mean the money will be used to fund 4-H. Most notable though is the passing of a motion to send Preble County Landfill leachate to Lakengren with a 2 -1 vote in favor by Bob Stonecash and Chris Day. The reasons offered were as flawed as the decision. Dave Wesler voted against the motion and prior to the decision he motioned to stop negotiations with Lakengren and start them with Camden. The exchange and audio are below. Commissioner David Wesler wanted to hire back a detective for the Sheriff's Office as the department had been shut down last year due to budget cuts. Chris Day and Bob Stonecash would not do it because of concern over the 2010 economy. Commissioner Wesler mentioned it in the context of being a public safety issue. I agree, however the citizens of Preble County should take note that the savings mentioned by Camden officials if the County Landfill leachate had been sent to their village instead of Cincinnati last year would have saved the department at that time. All three Commissioners should be held accountable on that issue as it violates the "Shop Preble" campaign that the Preble County Commissioners pushed on residents last year. All the while, County Commissioners had leachate trucked to Cincinnati knowing the whole time they could have not only saved jobs and money, but helped the village of Camden. Preble County, Ohio County Commissioners January 11, 2010 Meeting audio and review File 1 Opening End 5.18 minute 1.21 MB mark on cd File 2 V. REORGANIZATION OF THE BOARD A. CLERK TO ACCEPT NOMINATIONS FOR PRESIDENT OF THE BOARD FOR FY2010 B. PRESIDENT ACCEPTS NOMINATIONS FOR VICE PRESIDENT OF THE BOARD FOR FY2010 6 minute Dave Wesler nominates Bob Stonecash as President of the Preble County Commissioners for 2010. Motion passed 3 - 0. 8 minute Dave Wesler nominates Chris Day as Vice President of the Preble County Commissioners for 2010. Motion passed 3 - 0 8.75 minute Bob Stonecash takes over as President and continues meeting. V. REORGANIZATION OF THE BOARD A. CLERK TO ACCEPT NOMINATIONS FOR PRESIDENT OF THE BOARD FOR FY2010 B. PRESIDENT ACCEPTS NOMINATIONS FOR VICE PRESIDENT OF THE BOARD FOR FY2010 VI. APPROVAL OF MINUTES NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 6TH REGULAR SESSION MEETING VII. PUBLIC COMMENTS VIII. APPROVAL OF VOUCHERS NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR IX. FINANCIAL CONSIDERATIONS A. CONSIDER APPROVAL OF RES. #45-10-142 RE: AUTH. EXPEND. - $7,775.00 FOR THE PURCHASE OF A FINAL DRIVE FOR THE JOHN DEERE EXCAVATOR AT THE SANITARY LANDFILL LANDFILL B. NOTE RECEIPT OF A COURT ORDER FROM JUDGE DUES, PROBATE COURT RE: ISSUANCE OF PAYMENT FROM PROBATE COMPUTERIZATION FUND C. CONSIDER APPROVAL OF RES. #56-10-142 RE: TRANSFER OF FUNDS GENERAL FUND D. CONSIDER APPROVAL OF RES. #57-10-142 RE: AUTH. PAYMENT PCSD #3 E. CONSIDER APPROVAL OF RES. #59-10-142 RE: AUTH. EXPEND. - $9,687.50 FOR PURCHASE OF IPANEX FOR USE IN CONCRETE BEAMS - ENGINEER X. CORRESPONDENCE & REPORTS A. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON RE: 2010 CONTRACTED PAY INCREASES FOR UNION EMPLOYEES B. NOTE RECEIPT OF A LETTER FROM THE COMMISSION CLERK RE: 2010 INVENTORIES RECEIVED XI. APPOINTMENTS A. CONSIDER APPROVAL OF RES. #46-10-142 RE: APPOINTMENT OF COMMISSIONER TO PREBLE COUNTY MICROFILM BOARD B. CONSIDER APPROVAL OF RES. #47-10-142 RE: APPOINTMENT OF COMMISSIONERS TO PREBLE COUNTY INVESTMENT ADVISORY BOARD C. NOTE RECEIPT OF & CONSIDER APPROVAL OF AN APPOINTMENT RE: APPT. OF DON POPP AS COUNTY APIARIST End 25.8 minute mark on cd 20.37 minutes - 4.72 MB File 3 D. CONSIDER APPROVAL OF RES. #51-10-142 RE: APPT. OF SARAH DRIVER TO ZONING APPEALS BOARD PREBLE COUNTY COMMISSION AGENDA JANUARY 11, 2010 Page 2 of 3 XII. AGREEMENTS & CONTRACTS A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: PASS PROGRAM POLICE SERVICES AGREEMENT W/ WEST ALEXANDRIA POLICE DEPT. - $1,269.00 FELONY SUBSIDY B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: PASS EDUCATIONAL SVS. AGREEMENT W/ PREBLE CO. ESC - $81,134.44 FELONY SUBSIDY C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: SEPARATOR TANKS PUMPING, HAULING & DISPOSAL AGREEMENT W/ U.S. VAC SERVICES, INC. - $9,000.00 - ENGINEER D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: USED OIL FURNACES MAINT. & REPAIR AGREEMENT W/ GINGERICH'S CLEAN BURN, INC. - $1,800.00 ENGINEER E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT RE: AMENDMENT TO HVAC MAINT. & REPAIR AGREEMENT W/ MECHANICAL SYSTEMS OF DAYTON ? EXTEND AGREEMENT (1) YEAR & SET NEW FEES - $2,000.00 ENGINEER F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: AIR PERMITTING, COMPLIANCE & EMISSION TESTING SERVICES AGREEMENT W/ MALCOLM PIRNIE, INC. - $68,000.00 LANDFILL CONSTRUCTION G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: GENERAL ENGINEERING SVS. AGREEMENT W/ MALCOLM PIRNIE, INC. - $15,000.00 LANDFILL H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: TWO 2010 SINGLE AXLE CHASSIS PURCHASE AGREEMENT W/ STOOPS FREIGHTLINER-DAYTON - $130,080.00 ENGINEER I. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS RE: PLANNING COMMISSION MEMBER AGREEMENT W/ ROBERT RICHARDS & RURAL ZONING COMMISSION MEMBER AGREEMENT W/ KIMBERLY CRAFT - $600.00 EACH RURAL ZONING J. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: URINE SCREENS FOR CHILD. SVS. REFERRALS AGREEMENT W/ DARKE COUNTY RECOVERY SERVICES - $4,000.00 JFS K. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: ELEVATOR MAINT. AGREEMENT W/ SCHINDLER ELEVATOR CORP. - $4,068.00 BLDG. MAINT. L. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: PEST CONTROL AGREEMENT W/ TERMINIX - $547.08 BLDG. MAINT. M. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: RUG RENTAL AGREEMENT W/ CINTAS - $600.00 BLDG. MAINT. N. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: TRASH SERVICE AGREEMENT W/ RUMPKE - $1,725.48 BLDG. MAINT. O. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: SCRAP METAL COLLECTION SVS. AGREEMENT W/ THE RECYCLING CENTER, INC. - $5,000.00 RECYCLING P. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT RE: URINALYSIS TESTING SVS. AGREEMENT W/ TASC JUVENILE CT. XIII. TRAVEL REQUESTS NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS: A. RES. #48-10-142 JENIFER OVERMYER PROBATE CT. B. RES. #49-10-142 MICHELLE DAVIS TASC C. RES. #50-10-142 KYLE CROSS ENG. D. RES. #52-10-142 COMMISSIONER DAVID WESLER COMMISSION E. RES. #53-10-142 CHARITY LORANZAN JFS F. RES. #54-10-142 CHARITY LORANZAN JFS G. RES. #55-10-142 CHARITY LORANZAN & LINDA HALE JFS H. RES. #58-10-142 PENNY MCGUIRE & JENIFER OVERMYER CT. COMPUTERIZATIONPROBATE CT. End 47 minute mark on cd 21.13 minutes - 4.85 MB File 4 47.5 minute Connie reads letter from Stephen Wright (OSU Extension) addressed to Chris Day (then President of the County Commissioners). Letter pertains to Preble County OSU Extension. Per your request this letter is to verify that the $63,364.95 of the Preble County Partnerships for Success Grant will be applied to the county commission extension portion for?2010 with PCPS Grant conditions being followed. I understand that once this letter is received the Preble County Commission will sign off on the PCPS Grant and proceed with the release of funds to the Preble County Extension Office. On behalf of Keith Smith and the Ohio State University Extension, I thank you, Bob Stonecash and David Wesler for your continued support and enthusiasm. Sincerely, Steven A. Wright 49?minute Commission notes receipt of letter. 49.25 minute Bob comments "Well it's a good thing. What everybody has to understand though is that it doesn't necessarily have anything to do with 4-H." Chris: They can use that money where ever they want. 52 minute Miami Valley Regional Planning - Commissioner Wesler to continue and Commissioner Stonecash as alternate. 53 minute Mention of Landfill leachate lift stations (not part of the leachate project). 54.5 minute Still opening on the Planning Commission, Chris is to talk to somebody. 56?minute GOOSE CREEK CROSSING Chris on a meeting he had on Friday. Things are moving forward, basically the next step is we need to get some type of purchase agreement with the landowner. It was recommended that we bring Marty (Prosecutor) in and go into Executive Session. Meeting also?included David Wright, Rob Painter and Jay Stewart (of Kleingers.) Until they talk to Marty they probably should not discuss it. Discussion of getting Dayton Development Coalition, Kleingers, Ohio Department of Development together and eventually elected officials. End 1 hr. 1.25 minute mark on cd 14.18 minutes - 3.27 MB File 5 1 hr. 1.5 minute 10:00 A.M. JFS MONTHLY MEETING - Becky Sorrell Figures given on paper but not mentioned verbally. End 1 hr. 11.5 minute mark on cd 10.15 minutes - 2.34 MB File 6 1 hr. 11.5minute Bob on Pork Festival - Ag Society - Woolpert meeting attended by Mary Bullen, Steve Simmons, Sheriff Simpson, Jane. He thought it went pretty well. Everybody was very cordial. Another meeting in about three weeks. 1 hr. 17.5 minute Connie on grant agreement with OSU Extension. Noted by board 3 - 0 yes vote. 1 hr. 19.25 minute Connie read letter from Sheriff Simpson: He wants to trade in the 2005 Hummer on a 2010 Tahoe. No cost to general fund. End 1 hr. 21 minute mark on cd 9.32 minutes - 2.18 MB File 7 1 hr. 21 minute Dave on having asked Mindy the last few months of 2009 about making the $800,000 carry over that turned out to be $1,200,000. He is glad they exceeded rather than fell underneath the $800,000 that we sent as a target. "If there was one department that was completely eliminated it was the Detectives Department." Dave would like to get them a detective. Bob has concerns and would like to wait before spending money. Figure of $50,000 per detective. Dave mentions safety of citizens. If the figures given by Camden officials are correct about the saving of sending leachate to Camden vs. Cincinnati the county Commissioners could very well have saved multiple detective jobs in 2009. They did not, it was not made an issue of at the time, and it should have been. All three should be held equally accountable, but only one is up for election this year. 1 hr. 29.5 minute Chris on other departments. He mentions that if the $50,000 is the salary the total compensation package would be in the $100,000 range. Chris and Bob would like to look at it later in the year. Latter in the year will not help Dave. End 1 hr. 33.25 minute mark on cd 9.32 minutes - 2.18 MB File 8 1 hr. 33.25 minute 10:30 A.M. PREBLE COUNTY BUDGET COMMISSION December 2009 revenue was $516,650 and fell short of estimated $558,191 Interest and charges for services exceeded estimate by $37,208 and $46,897 respectively Sales tax and advanced payback came in $144,639 lower than what was estimated. January to December actual revenues $9,316,440 exceeded the estimated of $9,295,928 $20,512 Property taxes exceeded, Sales tax fell short. 1 hr. 37 minute Since September 25, 2009 the Conveyance fee increase has brought in $21,282.60 Compared to 2008, 2009 General Fund revenues fell short over 8%. Estimated revenue for 2010 - $9,173,928 1 hr. 39.75 minute To begin 2010 the cash balance was $1,409,557.73 less encumbrances of $276,052.35 for a total of $1,133,505.38 Reduction of expenses over 2008 were over 17% for 2009. 1 hr. 48 minute Bob - 2010 looks to be tight. Mindy still concerned about cash flow. Unless revenues start coming back something has got to snap. 1 hr. 52 minute Property valuations could play role next year depending on Butler County. She has concern. 1 hr. 53 minute ??Chris on concern over unemployment benefits running out this year and the impact on the local economy. He wants to be proactive not reactive. End 1 hr. 57.25 minute mark on cd 24 minutes - 5.49 MB File 9 1 hr. 57.25 minute Chris mentions leachate. Steve Simmons and Tom Barnes in room. Two or three conversations going on at once, none very audible. 2 hr. 2 minute Katie Worthington comes into room asks who new President is finds out and says David Vice? 2 hr. 2.75minute 11:00 A.M. LANDFILL LEACHATE MEETING Kyle Cross also in room. Katie recommends that if any particulars are to be discussed Executive Session that they go into Executive Session. Decisions to be made on record. 2 hr. 4 minute Chris recommends going into Executive Session for the purpose to enter into contractual agreement. Katie no to discuss proposal. 2 hr. 6 minute Out of Executive Session where they discussed leachate. No decision being made or action being taken. 2 hr. 6.5 minute Chris Day makes motion to award leachate contract to Lakengren Water Authority Bob Stonecash seconds the motion. Dave - of the opinion that we should end these negotiations and enter into negotiations with Camden. Feels the scale unfair. Chris - does not agree with David and feels the scoring system was a very good scoring system. Dave - respects the committee as individuals. Bob - expert committee and thought the point system was very good. 2 hr. 9.5 minute Motion passes in favor of Lakengren 2- 1 with Bob Stonecash and Chris Day voting Yes?and David Wesler voting No Katie advises Bob to have the negotiated document forwarded to Lakengren. Bob says congratulates Lakengren, Chris does the same. 2 hr. 10.75 minute Chris - I think this is going to be in the best interest of the Citizens For Preble... err ahh. End 2 hr. 12.5 minute mark on cd 15.16 minutes - 3.49 MB File 10 Resolution 59 - Authorization for purchase of 2010 Chevy Tahoe (mentioned earlier) The Commissioners will be meeting Thursday at noon. 2 hr. 15 minute Recess Back from lunch. Bob asks what Connie has for them. Connie: Executive Session to discuss the possible discipline of a public employee. Out of session. No action taken in that one. Connie: Back into Executive Session Door open for one second and back in. Out again? This sounds like a Chinese Fire Drill lol Back in to discuss the compensation and hiring of a public employee. Exit Executive session no action taken. 2 hr. 18 minute They need to talk to Marty Votel about the purchase of real estate. Recess again Back at 3:15 2 hr. 19 minute Meeting with Marty Votel to discuss Goose Creek Crossing. Move to go into Executive Session to discuss the purchase of property and in they go. Exit, having discussed a possible land agreement. 2 hr. 21.5 minute Bob - What else do you have? Connie - go into Executive Session to discuss the possible discipline of a county employee and contact Mr. Krock. Out. Exit no action taken. Wednesday meeting with Dayton Development Coalition. Meeting scheduled for January 25 at 10:30 also with DDC and Kleingers. Jim Leftwich will be there for update on Goose Creek and everyone from core group invited. Adjourn End 2 hr. 25.5 minute mark on cd 15.16 minutes - 3.49 MB The audio files will remain up for only a limited amount of time. If they are needed please email.
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