Preble County Landfill Leachate Should Go To Camden

I would like to thank the Register Herald for printing this as a letter to the Editor in the February 3, 2010 edition of the paper.

In response to last week’s coverage of the landfill leachate issue, I think some further color needs to be added to the picture presented by the County Commissioners.  Then County Commission President Chris Day sat on the committee that came up with the recommendation.  With regard to the actual decision, the Commissioners had the ability to make any choice they wanted – they were not tied in any way to the committee recommendation. On Monday, November 30, 2009, the figures for the Camden proposal were released on the audio record of that day’s County Commission meeting.  On Wednesday, December 2, 2009, the Commission voted to open negotiations with Lakengren.  That’s right, two days after the recorded release of the Camden proposal numbers, negotiations were opened with the other party making an offer.  The verbal release of those figures was serious enough that Commission President Day admonished them with a reminder on the subject.  I do not find that in the best interests of the citizens of Preble County or fair to Camden.

The recent 2 -1 decision by Preble County Commissioners to pipe leachate to Lakengren is a big negative for economic development of this county.  The leachate should be piped to Camden and open up the area north of the village to shovel ready development.  Camden has railroad, infrastructure and leadership ready for industrial development and jobs that would benefit all of the citizens of Preble County. 

The landfill assessment is paid by all of the citizens of Preble County and should not be used to subsidize the private gated community of Lakengren.   At a County Commissioner meeting on June 22, 2009, officials from Lakengren Water Authority put the benefit to that community at $10,000,000 over an 80 year period.  Lakengren is a gated residential community that has shown zero inclination toward economic development needed to provide jobs for citizens of Preble County.  If people do not have jobs, they cannot afford homes.

The first mention of this came in County Commission chambers on April 22, 2009. Immediately after that first mention of leachate possibly going to Lakengren, discussion turned to the then 13.2% countywide unemployment figure. It is the economy that needs all the help it can get, not Lakengren.  Businesses and jobs are needed, not providing financial subsidy to a private gated community. 

At a December 28, 2009, meeting attended by Camden Council members, the difference between the Lakengren and Camden proposals was put at the grand total of around $17,000 a year.  In 2009, Preble County paid over eight cents a gallon to truck 4.8 million gallons of leachate to Cincinnati, Ohio. The Leachate could have been taken to Camden for far less money.  During this time frame, Preble County Commissioners were encouraging and imploring local citizens to shop Preble County as a way to help the county stabilize falling local sales tax and save jobs.  All the while, they had it in their power to save hundreds of thousands of dollars by doing what they wanted all of us to do. All they had to do was send the leachate to Camden for less money.  They knew it, Camden officials knew it and now you know it. What makes the matter worse is that after a Camden official reminded them of it, they turned around on January 6, 2010, and contracted for another $192,000 of Preble County money to continue trucking the leachate to Cincinnati. The county may not have the money to fund a Detectives Department at the Sheriff’s Department, but we sure do have it to truck leachate to Cincinnati over spending less at Camden.  It is simply wrong to be doing so. The alternative exists to not only take care of the leachate at Camden, but encourage economic growth and still save money.

During this same period of time, Preble County officials have been going hat in hand begging for economic development funds to develop the corn field that is Goose Creek Crossing.  County Commissioners have been begging for grants and people to give them money for the same type of development that they will not use our money for development north of Camden.  They had no problem using your money for financial subsidy of a Water Authority at a private community.

A county commissioner put the $250,000 grant from the Dayton Development Coalition at 1% of the eventual total needed to get Goose Creek ready for development.  While the county chases that $25,000,000 for Goose Creek, they turn their back on Camden over $17,000 a year, and even that total is far below what has been spent trucking the leachate to Cincinnati.  If and when Goose Creek ever gets developed, it will still lack rail service available at Camden. 

It’s your county, people, and there are two choices. Do you want the prospect of economic development and future jobs by running the pipeline to Camden? 

Or do you want the money collected from you in landfill assessment fees to subsidize Lakengren’s Water Authority?

Pork Festival and Fair Board Clash Over Expo Building

This meeting is highlighted by continued animosity between the Pork Festival and the Preble County Fair Board.  Legal action is even mentioned as a means to try and stop tractor pulls inside the Expo Building. Last year the Pork Festival spent $90,000 on putting concrete in the building. The Fairgrounds wasunder threat of losing a Dog Show because of dirt and dust. 

Sandwiched in between the Fairground issue there are a few other meetings. One touches on economic development. This led to pitches being made for a piece of the raised conveyance fee to be used for Soil & Water and GIS. Fred Voge was in Chambers to offer his views on that subject and others. Mindy Robbins made the pitch for GIS funding.

The meeting closes with another long discussion on the ongoing problems between the Fair Board and Preble County Pork Fest.  A good bit of time is spent on the history over the years.

Preble County, Ohio

County Commissioners

January 27, 2010

Meeting audio and review

File 1

Opening

End 2.22 minute 558 KB mark on CD

File 2

4 minute mark    Letter from Preble County Pork Festival’s Attorney in reference to the Expo building. Letter is read into the record see previous post

End 11.51 minute mark on cd  

9.13 minutes – 2.10MB

File 3

11.5 minute mark    Attorney Gray Bennett addresses county Commission. Has fear of turbo tractor going through side of building. No open and on going avenue of communication between Fair board and Pork Fest. Mr. Bennett goes on to explain Pork Festival concerns on situation.  

15 minute mark    Dirt has been moved on to the new $90,000 concrete. Concern over building being only 150 wide and normal tractor pulls out side being 300 ft.

18.5 minute mark    lack of permits

21 minute mark    definition of reasonable and customary use.

22.5 minute mark    would like to see the Expo center used more often

End 25.5 minute mark on cd  

14.02 minutes – 3.21MB

File 4

25.5 minute mark   Sean Murphy of  Knight – Murphy Insurance.  Insurance of Pork Fest.

Carries $1.5 million insurance on Expo Center. Covers insurance concerns of Pork Fest over the building.

End 36 minute mark on cd  

10.30 minutes – 2.40 MB

File 5

25.5 minute mark    Joe Kimball President of the Preble County Senior Fair Board

Presents his concerns. He feels that having voted on an issue once it should not need to be voted on every year. Nothing in the records on the length of a tractor pulls.

Ruling on concrete came in August not May of 2009.

End 42 minute mark on cd  

6.01 minutes – 1.37MB

File 6

42 minute mark   Preble County Commission President Bob Stonecash. His views.

45 minute mark   Commissioner David Wesler. Mentions Woolpert study and backing off. Calls were made to halt dirt being moved in to the building. What was done to make sure there was no harm to the $90,000 concrete?

47 minute mark   Joe Kimball on reasons for dirt being moved in. A contractor volunteered and that was when he was able to do it.

48.3 minute mark   Dave Wesler – one of the reasons the building was concreted was because a Dog Show had threatened to move out of the county if the building was not concreted.  

I can attest to having heard complaints from motel guests who show dogs in the building about all the dust.

Nothing put down to protect concrete

50 minute mark      Dirt should be out by end of March. Sheep show.

51 minute mark   Chris Day on concerns.

52 minute mark    Joe Kimball there is a protective mat.

53 minute mark    Permit question.  

54.5 minute mark   Bob thanks everyone for coming. People of Preble County are tired of the groups not getting along.

End 1 hr 2 minute mark on cd  

20.01 minutes – 4.58 MB

File 7

9:30 A.M. – TISH PLAUGHER (RECYCLING UPDATE & SOLID WASTE PLAN UPDATE)

1hr. 2 minute mark  Final approval will not be until 2013.  Need a public representative. Mike Allen resigned in 2006. Committee makes recommendation.

1hr. 5 minute mark   Discussion of duties of Educational Specialist.

1hr. 6 minute mark   Motion to go into EXECUTIVE SESSION  to discuss personnel matters.

Out of session.

1hr. 7.5 minute mark  Had discussion with the Marshall’s and told them they did not have current tags. The trailer has been there since the late 90’s.  No other farmer in the county has ever inquired about doing it.

1hr. 8 minute mark  Commissioner Wesler asks for update as he was gone for that meeting. He does not think there would be other farmers who would contact about doing it.

1hr. 8 minute mark  Thinks that if it is helping Tish then it is fine. Concern was trailer had not been licensed since 2006. It was being used on road.

1hr.10.5 minute mark  Trailer now has tags.

1hr. 11 minute mark  Discussion on history of Solid Waste District with Tom Barnes. Good meeting.

1hr. 12 minute mark  Earth Day to be May 6th because of State testing.

End 1 hr 14 minute mark on cd  

12 minutes – 2.74 MB

File 8

10:00 A.M. – CHILDREN SERVICES MONTHLY MEETING

1hr. 15 minute mark  Meeting Starts

78 kids in custody.

$80,628.70 spent on placements in December.

This meeting will make you sad at the way things are for these kids.

10:45 A.M. – BECKY SORRELL (PERSONNEL)

End 1 hr 35 minute mark on cd  

21 minutes – 4.80 MB

File 9

1hr. 35 minute mark  

VII. FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF (3) AMENDED CERTIFICATES

RE: CR56 CENTERLINE & EDGELINE STRIPING ($146,598.00); COURT

COMPUTERIZATION-CLERK OF COURTS ($400.00) & PUBLIC HEALTH EMERGENCY RESPONSE ($147,026.00)

B. NOTE RECEIPT OF AN AMENDED CERTIFICATE

RE: FY2010 PERMANENT CERTIFICATE OF ESTIMATED RESOURCES

Certificate for General Fund is: $10,307,433.38

C. CONSIDER APPROVAL OF RES. #86-10-143

RE: FY 2010 PERMANENT APPROPRIATIONS

D. CONSIDER APPROVAL OF RES. #87-10-143

RE: SUPPLEMENTAL APPROP. – FCFC ($110.50) & CR56 CENTERLINE & EDGELINE STRIPING ($146,598.00)

1hr. 38.75 minute mark  Bob asks Connie if she has anything else.

1hr. 40 minute mark  Chris on private entities coming in to solicitate their services. All in agreement.

1hr. 42 minute mark  Maintenance and boiler replacement in courthouse. $20,270 for new with 10 year warranty. $28,382 on another with a rebate from Vectren - $5000 rebate. One boiler is not functional at all, there are four altogether. Thought is to get two new ones. By the time they get more bids the season may be over.

1hr. 47 minute mark  Bob – Request for more details on savings of high efficiency boiler.

1hr. 52 minute mark  Computer maintenance discussion from Monday presentation. Web Filter $4,400.

About $12,000 for year vs. $7,000 now.

1hr. 55 minute mark  Prevent people from going to sites they shouldn’t.

1hr. 56 minute mark  Dave – go with a proactive plan.
 

End 2 hr 0 minute mark on cd  

25.01 minutes – 5.72 MB

File 10

2 hr. 3 minute mark  Two year agreement and purchase WebFilter.

2 hr. 5.5 minute mark  **** Bob – decision to apply for $3 million plus in grants mentioned in Monday’s meeting with Brewster Rhoads and Kevin Carver.  

Connie to get information ready for later in day.

End 2 hr 8.5 minute mark on cd  

8.31 minutes – 1.95 MB

File 11

11:00 A.M. – FUTURE COURSE OF ECONOMIC DEVELOPMENT IN PREBLE COUNTY

Fred Voge in chambers.

2 hr. 9 minute mark   Dave on being a destination county. Job creation in this county.

Fred Voge disagrees about need for more people. Would like to see more management level residents than just average labor residents.

2 hr. 10 minute mark     Dave requests Fred come up so he can be on tape while offering his views on genetics.

2 hr. 11 minute mark    Fred gives his views from the podium.

2 hr. 12.5 minute mark   Dave on growth of village and high tech jobs at Goose Creek Crossing.

2 hr. 13.5  minute mark   Fred on Decatur County, Georgia discussion and the cattle barn that their county fairgrounds. He likes the idea of the Expo Center plan of the Pork Fest.

2 hr. 17  minute mark   Dave offers that there are executives with families that work in Preble County but do not live in PrebleCounty.

 SEE MONDAY MEETING FILE 10 AND COMMENTS ON HIGH INCOME TAX

2 hr. 18.5  minute mark   Fred Voge - Agriculture is important

2 hr. 20  minute mark   Fred - on conveyance fee getting money vs. Soil & Water. Priorities out of whack. Gives reasons.

Would support conveyance fee being used for Soil & Water.  

Bob - everyone in the county wants a piece of that.

Dave was in Florida last week and Bob in hospital leaving Chris as the one getting calls over dirt being brought in to Expo Center

2 hr. 23  minute mark   Fred on problems at Expo center when fair comes around and livestock is moved in. “Its going to be a mess and an expense.”  (Cleaning)

End 2 hr 25.4 minute mark on cd
 16.51 minutes – 3.85 MB

File 12

2 hr. 25.4  minute mark   Mindy Robbins everybody is wanting a portion of that conveyance fee and GIS is a part of the economic development of this county. Offers her views on economic development. Brings up that the committee set up two years ago to find a funding stream. That committee recommended using a conveyance fee increase for funding. At a future day she may need to make a request for General Fund money to fund appraisals. Auditor’s office can’t carry GIS forever. She said d she agreed to take GIS through 2010.

Bob asks if any villages have funded it.

Mindy – player won’t fulfilling their promises. Preble Conveyance is not as high as many county.  Came across as a suggestion to raise it but Mindy said no it was not.

Mindy – REA will not be able to continue to sustain the hit.  

Bob – totally against using it (Conveyance Fee) for GIS. Auditor & Engineer are the major users.

Mindy would like conveyance fee part of funding for GIS

End 2 hr 37.2 minute mark on cd
 11.56 minutes – 2.73 MB

File 13

2 hr. 37.5  minute mark  Dave on Woolpert is wanting to mess with the infighting of what is going on now. If the fairgrounds is running smoothly how do you run it smoother?

Bob – there are two separate things here.

RECESS

2 hr. 38.5  minute mark  Discuss RFQ’s for Gratis project

Kim – Four proposals.

THE GREAT GRATIS POT HOLE CONTROVERSY.

2 hr. 40.5  minute mark  HIT foundation received copy of a letter but not Commissioners,. Kim asked for a copy that they provided. Gratis sight question. All Kim is hearing is what the HIT Foundation is telling her.  Kim asked a Gratis official that was in the office about it. Village official told Kim the village side of story. Habitat was supposed to pave a road to a house but they don’t have money right now (plus it is to cold). Village wants it paved further back than Habitat. Randy offered to come in and give their side. Kim road needs to redone completely. Pot hole in question is not in front of house, when house was built there was not a pot hole…

2 hr. 50  minute mark  EPA wants plan of action.

2 hr. 56 minute mark  Question on if there was ever any official record of having Habitat do the road in question. If no agreement it is the village of Gratis responsibility.Something binding must be found to have someone else do it.

3 hr. 1 minute mark    Commissioners to visit site of pot hole on Monday.   LOL

End 3 hr 1.6 minute mark on cd  

24.31 minutes – 5.61 MB

RECESS

File 14

3 hr. 2 minute mark  Resolution for Recovery Zoning Bonds. Over $3 million involved.  Two grants involved economic development and one could be used for courthouse.  Don’t seem to have a good comprehension of the issue.

3 hr. 6 minute mark    Dave: “How you doin’ Pat?”  SEE:  File 14A

Pat “I’m fine how you gentleman doing?

Dave “Good”

Pat “You guys still on the record ???  …83′84′85′86′

Pat – says he sent a copy of Mr. Bennett’s letter to all the Fair Board members along with a collection his of comments and minutes.

3 hr. 9.75 minute mark  Bob makes resolution to make application approval by signing.  Resolution passes

3 hr. 13 minute mark  Discussion on meeting over dirt in Expo Center.

3 hr. 14 minute mark   Dave – Tractor pull has been held there before.

3 hr. 15 minute mark  Bob - had a conversation with Grey upstairs, “They will do everything in their power to stop that tractor pull”

3 hr. 15 minute mark  Chris - does not like to be getting phone calls. It should have been taken care of weeks and weeks ago.

3 hr. 16 minute mark     Bob – David being our appointed hero…    Dave will apparently be handling this issue for the Commission

3 hr. 18 minute mark   Is it a reasonable event – Chris – says YES.

3 hr. 20 minute mark  Chris - is it true that the Pork Fest sent a bill to the Fairboard.

Dave - heard comment that they would get it back from not paying the electric bill.

3 hr. 23 minute mark  Bob references leachate committee.

Chris your comparing apple and oranges.

End 3 hr 25 minute mark on cd  

24.31 minutes – 5.61 MB

File 15

Expo Building still under discussion

3 hr. 26 minute mark  $5 million insurance policy, proof of insurance to commissioners or dead in water.

3 hr. 27 minute mark  Dave mentions Woolpert study.

Mention of August meeting.   THIS SITE HAS A SEARCH FEATURE – use it for EXPO

3 hr. 30.5 minute mark  Bob  - on someone being unaware of that

Chris - mentions someone he spoke to last Wednesday about minutes from 2003

3 hr. 31 minute mark  …Need to get a copy of the 2003 lease agreement mentioned earlier in day.

3 hr. 33.5 minute mark  Chris referring to his notes

3 hr. 35 minute mark  Dave mentions possibility of legal action to stop it (Bob had mentioned it) that would stop it.

3 hr. 36 minute mark  Bob -  On goal being to marketing that building to the fullest of its capability.

Dave - that’s what the Woolpert study supposed …

3 hr. 37 minute mark  Bob - at one time they did talk…

Chris – May 2003 agreement was not signed…

Dave – That may be a draft..

Chris has a packet

3 hr. 40 minute mark  Dave – May 11 meeting – page 3

They proceed to read page 3, so it is quiet.

3 hr. 42 minute mark  Dave - no limit to the type of events. That was before the concrete.

3 hr. 43 minute mark  Bob - does a tractor pull event make then that much money?

Dave - Dirt will have to be put in there for livestock events.

3 hr. 48. minute mark  Kleingers had some figures for Chris

3 hr. 49 minute mark  Committee member discussion

Adjourn

End 3 hr 49.5 minute mark on cd  

24.39 minutes – 5.64 MB

The audio files will remain up for only a limited amount of time. If they are needed please email.

 View the Commissioners’ Meeting Agenda 

This letter has been transcribed from the January 27, 2010 Preble County Commission audio record. I have attempted to keep it as accurate as possible with what was spoken by Commission President Bob Stonecash who read it into the record.

Dear Commissioners,

I represent the Preble County Pork Festival Corporation. I have been directed to write for the purpose of communicating the Pork Festival position on a number of matters, all of which pertain to the Expo building. Hopefully the position of the Pork Festival and the position of the County Commissioners are synonymous. Regardless this letter will give you an understanding from whence the Pork Festival comes. It is the Pork Festivals position that the Pork Festival owns the Expo building. The Commissioners own the dirt on which it sits but the Pork Festival owns the structure. It is also the Pork Festival position that they properly have the authority to control its use and operation. As a consequence there of they are opposed to the Fair Board conducting motorized events such as tractor pulls in the Expo building. As you know in 1984 the Pork Festival purchased from the Richards family the 27 acres on which the Expo building sits. About 2004 the Pork Festival alone committed itself to the Expo building project. The initial cost of which was in excess of $600,000. The building project was completed within a year after the project was begun. Most recently in 2009 a $90,000 concrete project was completed. As the Expo building now stands it is one of the largest community benefiting trade fixtures in Preble County. The Pork Festival would like the opportunity to build meeting rooms restrooms and dressing rooms onto the building. However for this to happen a few issues need to be resolved and the relative positions of the several parties need to be clarified. In order for the Pork Festival to financially consider this project the Pork Festival will have to reasonably confident that the Expo building is properly being used and that the activities being conducted in it are done in accordance with the law. As the Commissioners are aware there is a 2005 lease dealing specifically with the Expo building, that there is a 2003 lease dealing with the larger Preble County Fairgrounds. The 2005 lease was would seem to say that the Pork Festival has the final say as to whether how the Expo building is used wisely. The Preble County Fair Board, the Preble County Ag Society are not in the financial position to pay for the necessary maintenance and up keep of the building. If maintenance and upkeep are not done, waste obviously occurs. Furthermore contrary to the understanding between the parties the Preble County Pork Festival had to clear out and clean up the Expo building after the Preble County Fair so that the Pork Festival could be held.  The Fair Board has never consulted or contacted the Pork Festival about activities it wants to hold in the building and this has to stop. The Pork Festival is greatly concerned about the potential consequences of the Fair board having motorized events such as tractor pulls in the Expo Building. Specifically the Pork Festival does not want the concrete either inside or outside the building damaged as a result of these tractor pulls. The Pork Festival is greatly concerned about the potential for liability from personal injury or damage to the building that might occur from the Fair board conducting these tractor pulls inside the Expo building. The building itself was not constructed or conceived for the purpose of holding indoor tractor pulls and to the best of the Pork Festival knowledge the Fair Board has yet to obtain any permits or approvals necessary to conduct an indoor tractor pull. Lastly it is my understanding that the contracts for these tractor pulls have not even been submitted to the entire Executive Committee for approval. If they have not been submitted to the Executive Committee then it is a pretty good bet that they have not been submitted to the entire board for review and a vote. What the Fair board has done however is to go ahead and move dirt into the building, placing it directly on top of the $90,000 of new concrete. This was done even though requests were made to postpone doing so until the January 27, 2010 meeting between the Pork Festival and the Commissioners could take place. Consequently, the Pork Festival is greatly concerned about a potentially catastrophic event which might result from having indoor tractor pulls and also as a fact the Fair Board does not seem to be interested in playing as a team. All of the above and other factors lead the Pork Festival to conclusion that they are opposed to a tractor pull in the facility. There need to be a clarification of the respected operating positions of the Commissioners, the Fair Board and the Pork Festival. Some of these were originally raised with the Commission in the spring of 2009 and indeed some progress was made on these issues because it was agreed by the Pork Festival and the Commission that the $90,000 concrete project would be installed. Unfortunately, recent events necessitate the final resolution pertaining to the relative positions and duties of the parties.

With every good wish I am very truly yours.

Gray Bennett

This was a four hour long meeting and covered  a lot of  topics that citizens of Preble County should be pay attention to.

Preble County Auditor Mindy Robbins

was in for her weekly financial update. The county had $1,070,095 as of January 22, about $100,000 under estimate. Sales tax cam in better than expected.

Kent Hamilton

was in on the topic of computer security and maintenance. Of note is the possible adding of a “Web Filter” to limit access to chosen types of outside websites.

Preble County Landfill Leachate Contract Approved 2 -1

Next up we have the Preble County Commissioners reviewing, then approving a leachate treatment agreement with the Lakengren Water Authority.  This agreement included approval of $50,000 attached to it. The motion was approved with a  2 – 1 vote Commissioners Day & Stonecash in favor and Commissioner Wesler against.  As mentioned previously Camden was an alternative route. The use of the Camden route would have opened up miles of frontage along St. Rt. 127 south from the Preble County Landfill to Camden, Ohio. This area has access to railroad, a point that should be noted as railroad was mentioned  later in the day State of Ohio officials mentioned it as a key attribute for companies looking for locations in “logistics and distribution field”. 

Jim Leftwich of Dayton Development Coaliton

Jim Leftwich was in chambers to get an update from the commissioners and Kleingers on the progress at Goose Creek.  There may be an issue with the amount of water available for manufacturing. More should be known upon completion of two wells. The EPA Well Site Evaluation is available in .pdf file. The topic of rezoning and plans that include an area for two fast food restaurants, two sit down restaurants, a bank, a 50,000 square foot retail strip center and one or two hotels. That topic was followed by a question from Mr. Leftwich asking how far the site was from the Stateline and a comment about a real opportunity for distribution.  Leftwich was told there is still a need to get with the site owner and how much land to buy.  Commissioner Stonecash asked about a tie-in with Wright Pat but Leftwich does not see it.  Also mentioned was putting a (TIF) over the entire area.

Tax Increment Financing (TIF) is a financing and development tool that allows future real property taxes and other taxes generated by new development to pay for costs of construction of public infrastructure and other improvements.

TIF encourages development of blighted, substandard and economically underutilized areas that would not be developed without public assistance.

Preble County Engineer Steve Simmons mentioned the area having been submitted for JRS funding (JOB READY SITE) and despite having been ranked number one early it did not get funded. Simmons later brought up the truck traffic in the area being a problem. He informed those in attendance that the Pilot fuel station was the third busiest in the state.  A previous meeting had mentioned that issue being addressed with road work.  My view is that since this area is now regularly being mentioned as a location for big box distribution the problem of truck traffic would be likely to increase. This would also impact the use of area by locals and travelers who have the option of traveling to the Stateline or using Eaton. My argument is simply this; many people make a conscious or subconscious choice to avoid interaction with large trucks whenever possible and that avoidance becomes more obvious in areas of known and visibly high truck traffic.  

Commissioner David Wesler also brought up the often mention Miami MOU issued a few years ago. A Kleingers employee informed everyone that he had been at a recent meeting attended by the President of Miami University and asked him about the interest, he was unaware but provided contact names.  

The after meeting discussion centered on the possibility of rebranding the name to something other than Goose Creek.  The topic was covered again later with officials from the State of Ohio. Mentioned were Preble Commerce Center and I-70 something.

Brewster Rhoads and Kevin Carver Discuss I-70 & Exit 10 Development

At 3:30 Brewster Rhodes the Governor’s Regional Director and Kevin Carver the Regional Economic Development Director were in chambers at the Preble County Commission to discuss the Goose Creek project.  Kleingers officials mentioned a research park and interest from Miami University.  At that point they were asked how interested Miami was and if they continued to be. Kleingers had just started trying to make contact last week and had nothing to report. The next question from state officials was on market use for the area. They were told currently it was big bulk industrial distribution with some commercial and retail at Orphans Rd. interchange and that the market will determine what all this becomes.  Additionally they mentioned PUD (Planned Unit Development) and some developers being scared off. Next was the area could be a Premier Commerce Center and a county owned industrial park. That brought a question on what the saving to developer may be with the county controlling the land deal as compared to private. The response was that “Ahh. We don’t have our land bases figured out yet, for this”.  Figures were mentioned of land on I-75 owned by developers going for $80,000 – $100,000 and possibly $10,000 – $20,000 at Goose Creek. State officials then asked if that included the infrastructure costs, it did not.

Possibly as a reality check state officials offered that the Caterpillar deal may be instructive or an indication of the state of the economy. Clayton ended up giving the land to Caterpillar for free. It was worth that much to them because Clayton is a city and has an income tax. After running numbers on the income stream from the tax they made the judgment as a government that was worth more to them in the long term. There was a $1.2 million cost for the first phase of the infrastructure cost and Caterpillar is asking for another $900,000 for an adjacent road way. “When you’re running the numbers I think you have to be considerate of the long term gain into the community is. How you offset those upfront costs. The reason I ask you about land use is we are starting to see a lot of large logistics and distribution plays along I-70 in particular, much more so than I-75.”  The challenges to county are figuring short term pain in cost vs. long term gain while ramping this thing up. One of the first questions almost every site selector asks regards work force development and skill sets of those workers. How far people are willing to commute?  If they are only $15 an hour jobs then people won’t want to travel 60 miles as gas prices are going to go back up.

Kleingers officials mentioned talking to engineers about getting “Fiber” to the site for the possibility of a call center. Also the large amount of land available allowed for trailer (truck) parking.

I found what came next from state officials of great local interest with the recent choice by Commissioners to pipe landfill leachate to Lakengren over Camden which has highway and railroad available. The state officials asked how far away rail is? They said the issue will come up. It won’t be a primary issue with every business you will run into, especially in the logistics and distribution field. There will be companies that have to have rail, some might want to have rail and others it will all be over the road stuff. In the universe of logistics and distribution companies, you are going to shave off a piece because you do not have rail.

Kleingers officials then asked “Is there some inherent advantage to having I-70 frontage vs. the rail access?” The answer from state officials was; it’s all about costs for the company. They run the numbers just like you guys are going to in term of the volume of stuff they ship.  If they have high volumes of things that are logistically able to be put on a train it is a lot cheaper to ship it somewhere than on 86 some odd tractor trailers. It’s a function of cost and they need rail. Big industrial users that have to have rail, so they are going to be closer to urban areas where rail access is more readily available. It’s just something to keep in the back of your mind, especially for the county as you look out forward in terms of available sites that could potentially be plays that rail is important to those people.

National Trail Schools High Income Tax Becomes Development Issue

County taxpayers and school officials should pay particular attention to the discussion of the adverse impact of high local school income taxes. The subject of levying an additional 1% income tax with a JED in the area led state officials to bring up that in the last three years there has been an increase in company decision makers avoiding areas with high local income taxes. They were moving over 2%. On January 19, I attended a Connect Ohio meeting that was also attended by National Trail Superintendant Clint Moore. Dr. Moore commented that Goose Creek was the future of the National School District. There is mention here of companies refusing to pay the 2.25 – 2.5 % income tax in the City of Dayton and moving to the townships. It is a significant concern to executives making $500,000 or more and while not a problem in every case it is a growing trend. Companies are gravitating to areas with no income tax or a 1% tax.  I think it was a Kleingers official that mentioned  with a JED and 1% tax they should be fine.  At the mention of the area only having a 1% income tax added, someone brought up the National Trail School tax being 1% or 1.5%. The mention of the 1% – 1.5 % school income tax brought a “Geez” from what I believe was a state official. National Trail has a 1.75% tax and the additional  1% mentioned would bring the income tax in that area to a high 2.75%. See  File 10A for a two minute audio clip or listen to all of File 10. There was actually discussion of getting the area into the Eaton District but they have a 1.5% and then it was mentioned that it could not be done. The high local income tax support for schools may well negatively impact economic growth of the type proposed for this project. Taxpayers can however remove those income taxes if they wish by vote. Property taxes can be abated,  income taxes while not being levied on corporations are becoming a growing issue with company executives.

County officials were told to narrow their focus. Positives were listed as rural and low cost land; short ride to Dayton airport, fear of union shops in other areas, local work ethic, and east west distribution oriented and significantly lowered traffic counts compared to I-75. Making the area a green development was also brought up and is being considered.

Last but not least the county may lose over $3 million in grant money because they had no projects on the board ready to go on short notice.

Preble County, Ohio

County Commissioners

January 25, 2010

Meeting audio and review

File 1

Opening

End 1.31 minute 358 KB mark on CD

File 2

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 20TH REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #75-10-143

RE: MORAL OBLIGATION – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #80-10-143

RE: AUTH. PAYMENT – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #81-10-143

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #83-10-143

RE: MORAL OBLIGATION – VARIOUS DEPTS.

E. CONSIDER APPROVAL OF RES. #84-10-143

RE: AUTH. EXPEND. – $3,171.09 FOR PURCHASE OF CERTIFIED MAILERS – CLERK OF COURTS

F. CONSIDER APPROVAL OF RES. #85-10-143

RE: MORAL OBLIGATION – JFS

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM THE COMMISSION CLERK

RE: 2010 INVENTORIES RECEIVED

B. CONSIDER APPROVAL OF RES. #82-10-143

RE: DESIGNATING CAP OF GREATER DAYTON TO FILE PROJECT PROPOSALS WITH ODOT & TO EXECUTE CONTRACTS WITH ODOT UPON PROJECT APPROVAL

C. NOTE RECEIPT OF & CONSIDER APPROVAL OF A INTERNAL JOB POSTING AD

RE: WASTEWATER TREATMENT PLANT OPERATOR

End 19.75 minute mark on cd  

18.15 minutes – 4.17MB

File 3

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATE)

Cash Balance for General Fund as January 22, 2010 – $1,230,530.29

  $1,070,095 after expenses as of January 22, 2010

Auditor had estimated  $1,142,000 for the month of January.  Off about $100,000

Sales tax better than expected.

End 28.50 minute mark on cd  

8.43 minutes – 1.99MB

File 4

9:30 A.M. – KENT HAMILTON (SUPPORT & WEB FILTER PROPOSALS)

QUICK REVIEW – NO TIMELINE PROVIDED

Monitor all hardware on network but not data.

$89 an hour for service

Responsive hours under the Silver Care package $66.50. Purchase 2 hours a month that can be carried over if not needed. They roll over as long under contract.

Landfill had 8 or 9 hours banked and then needed 6 or 7 hours of work that was already covered.

Court House has three servers.

One time set-up fee. $350

Web filter to filter out sites from employee browsing. Apparently there is some concern in some departments on the time spent by employees on certain site.  $50 extra month for moderating filter. Filter can be purchased without moderating option. Would handle the whole courthouse.

Currently using a Barracuda system for email.

Recommended transferring Kim & Debbie’s computers to Building and Zoning which are very old. Use an old notebook into Maintenance.

End 1hr. 14.25 minute mark on cd  

45.42 minutes – 10.4 MB

File 5

1 hr 15 minute mark    Connie advises commissioners to review contract next on agenda. (LEACHATE TREATMENT AGREEMENT W/ LAKENGREN WATER AUTHORITY – $50,000.00 – LANDFILL)

1 hr 21 minute mark  

X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LEACHATE TREATMENT AGREEMENT W/ LAKENGREN WATER AUTHORITY -$50,000.00 – LANDFILL

Commissioner Chris Day motions to accept Commissioner Stonecash seconds.

1 hr 22 minute mark   Motion passes 2 – 1, Commissioner David Wesler against

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ANNUAL REPORT PREPARATION AGREEMENT W/ MALCOLM PIRNIE, INC. -

$10,000.00 – LANDFILL

1 hr.  24.25  minute mark  Commissioner Stonecash comment that it is 10:30

End 1hr. 24.25 minute mark on cd  

9.56 minutes – 2.27 MB

File 6

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO VEHICLE ALIGNMENT AGREEMENT W/ TRACY GREEN – EXTEND AGREEMENT (1) YEAR – $1,500.00 – ENGINEER

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM TO FINGERPRINTING EQUIP. SERVICE AGREEMENT W/ IDENTIX, INC. – $6,042.00 – SHERIFF

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MICROFILM SERVICES & STORAGE AGREEMENT W/ MONTGOMERY CO.

MICROFILMING BOARD – $4,000.00 – MICROFILM

PREBLE COUNTY COMMISSION AGENDA

XI. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #76-10-143 – SANDY EMRICK – 911 FUND  $221

B. RES. #77-10-143 – JENNIE KALTENBACK, REGINA HAPNER, JULIE MORRIS & CAROL  WENTLENDER – JFS  

C. RES. #78-10-143 – TRISHA STROZIER – JFS $10

D. RES. #79-10-143 – STEVE SIMMONS, KYLE CROSS, KEVIN NELSON, JIM RAY, JIM WOOTEN & DALE NISIUS – ENGINEER - Feb 22 – 23     $352

1 hr.  31 minute mark    Commissioner Wesler asks Steve Simmons what the appeal was for- individual – fired somebody and they appealed.

End 1hr. 31.5 minute mark on cd  

7.03 minutes – 1.61 MB

File 7

10:30 A.M. – JIM LEFTWICH, DAYTON DEVELOPMENT COALTION, AND KLEINGERS & ASSOCIATES (GOOSE CREEK CROSSING UPDATE)

1 hr.  32.5 minute mark  Waitng on arrival of Jim Leftwich

Steve Simmons, Sean Maggard, Jay, Dave Wright from Kleingers in room.

1 hr.  35.5 minute mark    Chris Day on reasons for meeting.

1 hr.  37 minute mark   Dave Wright on Goose Creek site. Commercial & retail at front – the major intersection. Research Park, mentions past Miami interest. Flex office space.

1 hr.  39 minute mark   Not sure about the water supply for manufacturing. See attached EPA report of January 15, 2010.

1 hr.  41.5 minute mark  Chris Day mention of 500 gallon down rating right now but who is to say.

1 hr.  42.5 minute mark  Traffic pattern study. ITE big box vs light manufacturing

1 hr.  39 minute mark  

1 hr.  45 minute mark  Re-Zoning comments. Two fast food restaurants, two sit down restaurants, a bank, a 50,000 square foot retail strip center and one or two hotels.

1 hr.  46 minute mark  Jim Leftwich – Question on how far the site is from the Stateline. Real opportunity is distribution.

1 hr.  48 minute mark  Mention of something like Home Depot – Kohls – type development.

1 hr.  49 minute mark  Have to get with site owner and how much land to buy.

1 hr.  50.5 minute mark  Chris Day on marketing question to Jim Leftwich.

1 hr.  51 minute mark  Bob Stonecash on possible tie in to Wright Pat – Leftwhich does not see it.

1 hr.  52 minute mark  Steve Simmons asks funding question

1 hr.  53 minute mark  mention of local match. Federal match.

1 hr.  57 minute mark  mention of purchase agreement with property owner and putting a TIF over the entire area. CRA (community redevelopment agency).

1 hr.  58.5 minute mark  mention of holding off on marketing until contract with property owner.

1 hr.  59.5 minute mark  Chris Day on getting representatives and press in for big kick off at some point.

2 hr.   minute mark  Steve Simmons on site previously being ranked number one but not being
funded. JRS

2 hr.  2 minute mark  Options on developing out.

2 hr.  3 minute mark  Dave Wesler mentions that land owner is a majority landowner in the northwest quadrant also.

Question by Jim Leftwich??? on if “you guys been working him over” followed by laughter.

2 hr.  4 minute mark  working on agreement with landowner.

2 hr.  5 minute mark  mention of truck traffic being a problem. Steve Simmons mentions that the Pilot is the 3rd busiest fuel station in the state. Intersection improvement needed.  Katie Worthington also in room.

2 hr. 6.5 minute mark  Commissioner Wesler on previous Miami MOU.

2 hr.  7 minute mark  Kleingers had asked Miami President at ameeting about it and he was unaware of MOU but provided a couple names.

 2 hr.  10 minute mark  Dave Wesler on next EDA grant  

End 2 hr. 11.5 minute mark on cd  

36 minutes – 8.24 MB

File 8

AFTER MEETING DISCUSSION

2 hr.  13 minute mark  Discussion on name and name change. Goose Creek Commerce Center or something else.

2 hr.  15.5 minute mark  Don’t want to be changing it after big splash with media. Possible “Preble Commerce Center”, “I-70 something”

End 2 hr. 19.25 minute mark on cd  

7.43 minutes – 1.76 MB

File 9

3:30 P.M. – BREWSTER RHOADS, GOVERNOR’S REGIONAL DIRECTOR & KEVIN CARVER, REGIONAL ECONOMIC DEV. DIRECTOR (GOOSE CREEK CROSSING PROJECT)

2 hr.  21.5 minute mark   Meeting starts, Bob Stonecash turns it over to Chris Day.

2 hr.  21.5 minute mark   Chris Day stressing input of people in room. Just the opposite of the approach taken with Gasper Township Trustees over the leachate issue.

2 hr.  23.5 minute mark   Chris Day turns meeting over to Jay & David from Kleingers.

Research office park, another mention of Miami University interest. Question from Rhoads??  on how interested Miami is-was – continues to be.  Kleingers had just tried contacting them last week.

2 hr.  26.5 minute mark   Rhoads – question on market use for area.

Kleingers response is that currently big bulk industrial distribution for most of site. Commercial & retail at Orphans Rd. interchange. Market will dictate what all this becomes. Mentions PUD (Planned Unit Development) and some developers being scared off.

2 hr.  29 minute mark       TIF – shovel ready.    Premier commerce center.  County owned industrial park.

2 hr.  31 minute mark    Rhoads – How much could you save a developer with the county controlling the land deal, compared to the privately owned?

Kleingers – “Ahh. We don’t have our land bases figured out yet, for this” Mentions land elsewhere (I-75) being owned by developer as going at $80,000 – $100,000 an acre. Mentions $10,000 – $20,000 an acre.

Rhoads or Carver – asks if that includes infrastructure costs.

2 hr.  32 minute mark   Caterpillar deal may be instructive or an indication of the state of the economy. Clayton ended up giving the land to Caterpillar for free. It was worth that much to them because Clayton is a city and has an income tax. After running numbers on the income stream from the tax they made the judgment as a government that was worth more to them in the long term. There was a $1.2 million cost for the first phase of the infrastructure cost and Caterpillar is asking for another $900,000 for an adjacent road way. “When you’re running the numbers I think you have to be considerate of the long term gain into the community is. How you offset those upfront costs. The reason I ask you about land use is we are starting to see a lot of large logistics and distribution plays along I-70 in particular, much more so than I-75.”  Cost of land mentioned.

2 hr.  33minute mark   Mentions prospects inquiries, one put on the back burner, another feeler out now. Challenges to county are figuring short term pain in cost vs. long term gain while ramping this thing up.

2 hr.  34.5 minute mark   One of the first questions almost every site selector asks regards work force development and skill sets of those workers. How far people are willing to commute. If they are only $15 an hour jobs then people won’t want to travel 60 miles as gas prices are going to go back up.

2 hr.  37 minute mark   Sinclair will only get you so far.

Kleingers mentions talking to engineers about getting “Fiber” to the site for the possibility of a call center. Trailer parking because there is much land available.

2 hr.  39 minute mark   Rhoads or Carver asks how far away rail is. They are told 4 or 5 miles.That issue will come up. It won’t be a primary issue with every business you will run into, especially in the logistics and distribution field. There will be companies that have to have rail, some
might want to have rail and others it will all be over the road stuff. In the universe of logistics and distribution companies, you are going to shave off a piece because you do not have rail.

There is rail at Camden, there is no rail at Exit 10.  The heavy truck traffic was mentioned earlier in the day by the County Engineer as a problem issue. A prospective distribution center dependent solely on trucks will add to that congestion and further impede any other type of development in the area. Furthermore, if you were a company or university looking to build a “Research Park”, would you want your highly trained employees negotiating that type a traffic every work day?

Kleingers – “Is there some inherent advantage to having I-70 frontage vs. the rail access?”

Rhoads or Carver It’s all about costs for the company. They run the numbers just like you guys are going to in term of the volume of stuff they ship.  If they have high volumes of things that are logistically able to be put on a train it is a lot cheaper to ship it somewhere than on 86 some odd tractor trailers. It’s a function of cost and they need rail.

2 hr.  41 minute mark    Rhoads or Carver  Big industrial users that have to have rail, so they are going to be closer to urban areas where rail access is more readily available. It’s just something to keep in the back of your mind, especially for the county as you look out forward in terms of available sites that could potentially be plays that rail is important to those people.

 HEY WHAT ABOUT CAMDEN??? Maybe a boat ride at Lakengren will swing a deal.

2 hr.  42 minute mark   Kleingers - mentions three or four funding streams from county. Conveyance fee, CDBG grants etc.. It looks like we have some local match to work with. Issue 2 for water and sewer.

2 hr.  43 minute mark   Putting in for a JRS in April.

End 2 hr. 43.25 minute mark on cd  

36 minutes – 8.24 MB

File 10

2 hr.  45 minute mark   Kleingers - pretty good idea of infrastructure costs by March 1.

2 hr.  46 minute mark   Rhoads or Carver – questions on water treatment and out flow

2 hr.  48 minute mark   Why are we looking at 200 acres instead of 300 acres?

2 hr.  49 minute mark   Chris Day on having to start somewhere.

2 hr.  50 minute mark   Kleingers on JRS application

2 hr.  51 minute mark   Rhoads or Carver - JRS application process, lot of competition. Proposal has to be top notch. Process not political. Contact Nate Harbor sp?? A day would have to be spent in Columbus going over last round of applications to see how they were scored.

2 hr.  57 minute mark   Rhoads or Carver asks for help so he can market it. Need for a tight sales pitch. Why you got to come here.  

3 hr.   minute mark  rebranding of name to reflect I-70, possible.  

3 hr.  2 minute mark   Question on how much traffic on I-70. No one knew.

3 hr.  3 minute mark   DHL took advantage of low pay scale but offered a health care plan. They had a lot of part time people.

3 hr.  4 minute mark   Work ethic of farming community, non union.

 3 hr.  5 minute mark    Identity question.  

3 hr.  6 minute mark   Rapidly depletion of work force, problem with getting people to drive distance for $15 an hour wage. DHL was busing people in.

3 hr. 8.5 minute mark   Discussion of income tax as funding stream.

3 hr.  9 minute mark   JED discussion

3 hr.  11 minute mark   Just in last 3 years companies have moved or hot located over an income tax. National Trail has a 1.75% income tax. Income taxes a non factor 20 years ago but now all points are being looked at. And moving over 2%.  

3 hr.  13 minute mark   If you put a JED in place it would raise the income tax in that area to 2.75%. Not possible to switch it to Eaton but if it was it would still be 2.5%.

3 hr.  14 minute mark   Property tax can be abated, income tax cannot.

3 hr.  16 minute mark  Can you (county) compete on marketing?

3 hr.  17 minute mark  Developer will try and flip his property before other locally owned property.

End 3 hr. 18.5 minute mark on cd
 35.18 minutes – 8.08 MB

File 11

3 hr.  18.5 minute mark  Chris Day asks question if they need to be doing anything or looking at to make site more marketable.

3 hr.  19 minute mark  Narrow focus from shot gun approach.

3 hr.  20.5 minute mark  rural and low cost land.

3 hr.  21.5 minute mark  fear of union shops

3 hr.  22 minute mark  east - west distribution oriented.

3 hr.  23 minute mark  significantly lower traffic count than I-75.  

3 hr.  24 minute mark  Fear of unions in Dayton area, state lost major distributor to Indianapolis last year. Did want Dayton.

3 hr.  25 minute mark  Short ride to DAYTON Airport.

3 hr.  26.5 minute mark  Rhoads or Carver will help in advisory capacity not cannot be seen in competitive system as being too involved.

3 hr.  28. minute mark   Alternative energy market. A green industrial complex will draw more interest. Solar panels on roof, geo thermal. DP&L will buy back electricity.

3 hr. 34  minute mark   discussion on zoning to require green development.

3 hr.  37.5 minute mark   Chris Day question about funding to go green. Third Frontier.

3 hr.  39.5 minute mark   Not for development but for actual companies locating.

3 hr.  42. minute mark   Once development is ready the site needs to be on State website.

3 hr.  46. minute mark   Pretty successful competing with Indiana, very successful against Kentucky.

End 3 hr. 48.25 minute mark on cd
 29.40 minutes – 6.79 MB

File 12

3 hr.  48.5. minute mark   Rural industrial park funding.

3 hr.  51  minute mark   Recovery zone bonds   Every county an allocation. Use them or lose them.

3 hr.  53. minute mark   Has to be used by end of year. Anything not used will be pooled by state to use on projects so it is not returned to Washington or another state.

3 hr.  54.25 minute mark    Chris Day – Preble has $1.786 million for the economic development
side and facilities’ $2.67 million. County has nothing planned that the funds could be used for. Something has to be turned in by January 31.

3 hr.  57 minute mark Question on right of way distribution.

4 hr.  3.5 minute mark  Chris Day “we have trouble getting recycling going around here.”

End 4 hr. 5 minute mark on cd  

16.56 minutes – 3.47 MB

File 13

4 hr.  5.5 minute mark Court order for juvenile

Travel requests.

4 hr.  7 minute mark  $975.81 & $874.62   for the commissioners. Motion passed 3 – 0

4 hr.  8.5 minute mark    Bob on need to sit down and plan for other quadrants.

End 4 hr. 13.5 minute mark on cd
 

8.37 minutes – 1.97 MB

ADJOURN

The audio files will remain up for only a limited amount of time. If they are needed please email.

 View the Commissioners’ Meeting Agenda 

Preble County Ohio, 2009 unemployment – worst in at least 43 years.

The yearly average is not out yet but it appears it may have beat 1982’s dismal 12.1% figure.  This chart only goes back to 1967, so the 2009 bad news numbers probably top yearly figures going back much further.

These figures add further question to the Preble County Commissioners decision to pipe county landfill leachate to Lakengren .  Preble County Commissioners voted 2 -1 for Lakengren over opening the area north of Camden to shovel ready development. Camden, Ohio officials were eager to address the county’s terrible economic picture with the available railroad and highway frontage had the pipeline route gone down St. Rt. 127. It was not to be, as Commissioners went the Lakengren offer in what was described by one Camden official as a difference of around $17,000 a year.  Given these unemployment figures, the decision appears penny wise and pound foolish.

http://www.dispatch.com/live/content/databases/community/unemployment.html

* Labor force, employment and unemployment data estimates are for December 2009.

The employment and unemployment totals shown may not add up to the labor force figure shown because of rounding.

SOURCE: Ohio Department of Job and Family Services

Historical annual unemployment rates 1967-2008

Preble County

The following data was prepared in cooperation with the U.S. Department of Labor’s Bureau of Labor Statistics (BLS),.

These estimates are by place of residence and are NOT seasonally adjusted.

* The employment and unemployment totals shown may not add up to the labor force figure shown due to rounding.

The unemployment rate equals unrounded unemployment divided by unrounded labor force.

Preble County Auditor’s Accounting Method Becomes Issue

This meeting kicks off with the announced retirement of Bev Pearson.
Preble County Auditor Mindy Robbins was in chambers for her General Fund Financial Update. For a change sales tax came in higher than expected. She hopes to have the Certificate for the budget delivered to the commissioners soon. This will enable them to finish the county budget well before having completed one last year. A question by Commissioner Day was asked about the discrepancy in a comparison of the 2010 projected 1^st Quarter Real Estate Tax with the 2009 income. The total given by the Auditor was down some $100,000 from 2009 figures. The Auditor offered that a look at last year’s figures would show she had probably done the same thing as she would rather come in high than low on her figures. That is a nice thought but hardly conducive to a call for the submission of realistic budgets from all county departments to limit surprises on the cost front for 2010. What is realistic about basing budget decisions on an admitted two year case of artificially low real estate income projections? Early in the fourth quarter of 2009 the commissioners were hoping for an $800,000 carry over into 2010. They got $1,200,000 unencumbered and I don’t think the extra money came in a sock hung over a fireplace on Christmas Eve. It is high time the Preble County Auditor start using (GAAP) generally accepted accounting procedures. The citizens of Preble County deserve no less; the County Commissioners are remiss in their duties if they accept anything else.

It is my view that the books can be cooked. For the State Auditor’s view on the issue of the need for GAAP: http://www.citizensforpreblecounty.com/ … ll2008.pdf   It is an issue of transparency that taxpayers should expect and the auditor should follow.  There was a fine earlier this year that was covered in another post because of the Preble County Auditor not using GAAP and there is also an issue of it being required by the EPA at the landfill and covered lower on this post in file 8.

File 9 of this meeting has the County Commissioners approving $63,000 for and Audit Service agreement with the Auditor of the State of Ohio for Bureau Inspection. Listen to File 9A County and hear Commissioners Chris Day’s comments on the matter.

“They’re basically saying that our people, that are elected aren’t competent enough to do their job”

Well guys maybe there is a reason the state feels that way, the bookkeeping is substandard.

At the “Landfill Monthly Meeting” we learn that the county landfill produced 4.8 million gallons of leachate in 2009 that the county paid to have trucked to Cincinnati at 8 cents a gallon. This was done despite the fact that as reported before Camden could have done it for less ( A LOT LESS). In file 8 we have at the 1 hr. 25.5 minute mark County Engineer Steve Simmons comments on naming someone else to take a look at the RFP. It does not have to be him or Tom, although they do have some experience. That led to this exchange:

Commissioner Stonecash commented – Imagine that. I understood from previous projects that we’ve had that maybe you are inappropriate people to be on it.

Steve - maybe.

Bob – A lot of people have reminded me of that. I don’t know who would do it any better.

Who are we to argue until we hear different? File 7A(Makes a nice ringtone)

The meeting closes with Kim explaining the FY09 CHIP environmental review. It appears HIT employees may be allowed to do it after some one on one training.

Preble County, Ohio

County Commissioners

January 20, 2010

Meeting audio and review

File 1

Opening

Commissioner David Wesler absent.

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE

JANUARY 13TH REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

End 2.30 minute 586 KB mark on

File 2

9:00 A.M. – BEV PEARSON (RETIREMENT)

End 5 minute mark on cd

2.33 minutes – 598 KB

File 3

VII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #66-10-143

RE: AUTH. PAYMENT – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #67-10-143

RE: MORAL OBLIGATION – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #68-10-143

RE: AUTH. EXPEND. – $6,615.00 FOR PURCHASE OF ICE BAN – ENGINEER

D. CONSIDER APPROVAL OF RES. #72-10-143

RE: TRANSFER OF FUNDS – GEN’L FUND – GOOSE CREEK CROSSING

End 13.6 minute mark on cd

8.43 minutes – 1.99 MB

File 4

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATE)

Mindy Robbins birthday was January 16, took a trip to Richmond, Indiana and saw a movie had a nice meal.

Cash balance January 1, 2010 was $1,409,557.73

SALES TAX came in better than anticipated.

21.30 minute mark Connie -had question on when to expect the certificate for the budget. Budget Commission meeting Thursday at 2:00 p.m. Mindy hoped to have it by the end of the month.

23 minute mark Chris Day – Question on projected real estate tax for 1st quarter. Last year (2009) it was $1,027,375. Mindy is projecting $926,000, down about $100,000. She was asked why the difference and said she would rather underestimate the total and claimed she had done so last year. So far the money has come in much stronger than last year. This contrasts with the Commissioners call for all county departments to turn in “realistic budgets” for 2010. I question how this can be done when the county auditor admits to giving income projections that she
has now claimed are regularly low. If they are regularly low and used as actual figures by the county commissioners to frame a budget then people are laid off when they did not need to be. A hoped for $800,000 year end balance turns out to be a $1,400,000. Why the fuss? The Detectives department at the Sheriff’s office was eliminated because of expected income shortfall based on economic projections by an auditor that has now admited she skewed figures to the low side in 2009 and continues to do so in 2010.

End 28 minute mark on cd

14.31 minutes – 3.32 MB

28.5 minute mark *** Recess ***

File 5

VIII. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO MAYORS, TOWNSHIPS & SOCIAL SERVICE AGENCIES

RE: 2010 CDBG FORMULA PROGRAM

B. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD

RE: NOTICE OF 1ST PUBLIC HEARING FOR FY10 CDBG PROGRAMS

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO PINNACLE TOWERS ACQUISITIONS LLC

RE: NOTICE TO TERMINATE EATON TOWER LEASE – SHERIFF

D. CONSIDER APPROVAL OF RES. #73-10-143

RE: PROCLAMATION RECOGNIZING CONTINUUM OF CARE CONSORTIUM’S POINT-IN-TIME HOMELESS COUNT ON JANUARY 26, 2010

E. NOTE RECEIPT OF A LETTER FROM THE SHERIFF

RE: CONTRACTED PAY INCREASES FOR VARIOUS EMPLOYEES

31.5 minute mark Commissioner Stonecash reads names into the record of employees that will get a raise.

F. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT – DECEMBER 2009

End 33.5 minute mark on cd

5.31 minutes – 1.26 MB

File 6

33.5 minute mark 10:00 A.M. – RECYCLING MONTHLY MEETING

Tish Plaugher – School involvement.

39.5 minute mark Talk of Fair week and a mailer. “Using it once is never enough”

42 minute mark Adopt a highway or road way. Mandatory to do it. Needles in grass.

43.5 minute mark Plant a tree at Fort St.Clair as a way of community outreach.

45 minute mark Kelly has anxiety issues with addressing students. Issue to be addressed that afternoon. Kelly supposed to be the education person.

46 minute mark Bob Stonecash asks if they should go into executive session on the issue. Chris Day heard reading reasons they can go into executive session. Connie mentions “Page 98″.

48.5 minute mark Tish mentions possibility of Kelli being written up if she does not start to cooperate.

49minute markCommissioner Stonecash makes motion to go into Executive Session

Out of session where possible disciplinary action of a public employee was topic. No action taken.

50 minute mark Bob on employee being talked to.

52 minute mark Bob would like a schedule on what they are doing on a weekly basis. More communication with Tom Barnes.

53 minute mark Commissioner Stonecash – question on trailer being used for old paper collection. Bob mentioned recycling it. Tish not sure how long trailer had been there as it was there when she started in 2006, she knows the Marshall’s pick up the paper for bedding of their animals. More sanitary for animals than straw. Bob – could you recycle that and get credit for it? Do you think it is ok for us to pick out one person in the county? Favoritism?
54.75 minute mark Tish – I guess if we are not going to do it for all, then we should not do it for one. If that is an issue then I can contact them and have it removed.

Bob – “I think if a lot of people in the county knew that was happening it might become an issue. Check into it. Find out why the license plate has expired and has been expired for a while. Chris you have any questions or concerns.

Chris asks about solid waste plan. DT sp? Environmental.

End 57.75 minute mark on cd

24.29 minutes – 5.60 MB

File 7 see also File 7A

10:30 A.M. – LANDFILL MONTHLY MEETING

Steve Simmons, Tom Barnes, Kyle Cross, Commissioner Stonecash and Commissioner Day.

58.75 minute mark Bob on exit road meeting at Fairgrounds on the 25th. Asks Steve Simmons about it. Sounds like meeting to be at Engineer’s office.

1 hr. 1 minute mark Meeting begins.

Tom Barnes tonnage a little under what had been hoped for, about 1%.

1 hr. 3 minute mark Tom Barnes Lets go to leachate. Ended up with 4.8 milliongallons is what we ended up with.

Steve Simmons – $430,000?

Tom Barnes – at 8 cents, yeh probably pretty close on that.

1 hr. 4 minute mark Bob - What’s the result when we get everything in place and it goes to where ever.

Tom – 5 cent a gallon savings.

Steve – savings of over $220,000.

Steve – 8.94 cents

Discussion of figures and savings. Mention of 20 year time span and Issue 2 money.

SAVINGS OF $177,000 A YEAR

4.3 MILLION gallons of leachate 2008.

1 hr. 8 minute mark Tom - certification report visit from EPA on February 2. Having to take temperature of clay liner to prove it does not freeze. Coldest temp was 38 degrees.

1 hr. 13 minute mark Tom - Item 3 Force Main Update for the contract. Lakengren has signed the contract. Needs signed by commissioners.

1 hr. 15 minute mark Gas energy.

1 hr. 23 minute mark Bob on communication with Recycling being brought up earlier.

End 1 hr 25 minute mark on cd

27.21 minutes – 6.25 MB

File 8

1 hr. 25.5 minute mark Steve – on naming someone to take a look at RFP. It does not have to be him or Tom although they do have some experience.

Bob – Imagine that. I understood from previous projects that we’ve had that maybe you are inappropriate people to be on it.

Steve - maybe.

Bob – A lot of people have reminded me of that. I don’t know who would do it any better.

I think a review of the meeting minutes from the spring and summer of 2008 frequent engineer budget reviews held in commission chambers (with the advice and oversite of the County Auditor) are called for before making sweeping assertations on the title of expert.

Connie – on need for department to reduce appropriations.

Tom – not many areas to reduce.

1 hr. 30 minute mark Financial Assurance GAAP accounting (Generally Accepted Accounting Procedures) going to be needed for EPA. It will cost Mindy money but the cost otherwise is much higher.

1 hr. 34 minute mark Sewer district 2, discussion on disinfection. $400,000 estimate for complete replacement of facility. Impact on rates & fees.

1 hr. 36 minute mark EPA has so far been tolerant.

1 hr. 39 minute mark Discussion of whether all three commissioners will meet at the engineer’s office for a “work session”. *** Sunshine *** Meeting to be 2:00 p.m. February 3, at Steve’s office.

11:30 A.M. – TOM BARNES, STEVE SIMMONS & KYLE CROSS (PERSONNEL)

1 hr. 47.5 minute mark *** Executive Session ***with Steve Simmons, Tom Barnes, Kyle Cross to discuss personnel “employment of a public employee”.

Connie to post “internally” the position of waste water treatment plant operator.

1 hr. 50 minute mark Meetings ends

*** RECESS FOR LUNCH *** ?

End 1 hr 50 minute mark on cd

25.02 minutes – 5.73 MB

File 9

G. NOTE RECEIPT OF (2) REPORTS FROM BECKY SORRELL, JFS DIRECTOR

RE: SETS DEPOSITORY ACCOUNT BANK RECONCILIATION REPORTS FOR NOVEMBER & DECEMBER 2009 – CSEA

H. NOTE RECEIPT OF & CONSIDER APPROVAL OF A PERSONNEL ACTION

RE: PROBATIONARY RATE INCREASE FOR REGINA HAPNER – JFS

IX. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CLINICAL SUPERVISION AGREEMENT W/ AILEEN ERBACHER – $6,684.00 – TASC

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MOU FOR PAYMENT TO USE PAS119 SYSTEM W/ PREBLE CO. SHERIFF – $200.00 – ENGINEER

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 2010 AGGREGATES PURCHASE AGREEMENT W/ MARTIN MARIETTA MATERIALS – $1,000.00 – ENGINEER

PREBLE COUNTY COMMISSION AGENDA

JANUARY 20, 2010

Page 2 of 2

IX. AGREEMENTS & CONTRACTS – CONT’D

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMPUTER SYSTEM MAINTENANCE SERVICES AGREEMENT W/ OPTI-VISE, LLC – $5,760.00 – PROS. ATTY.

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPS III & JUVENILE SOFTWARE SYSTEM SUPPORT AGREEMENT W/ TEXT & DATA TECHNOLOGIES, INC. – $2,900.00 – PROS. ATTY.

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ROTARY FILE MAINT. & SERVICE AGREEMENT W/CENTRAL BUSINESS GROUP – $580.00 – PROS. ATTY.

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: KENNEL WORKER SERVICES AGREEMENT W/ CRAIG JONES – $5,626.40 – DOG & KENNEL

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: POWER GENERATOR EQUIPMENT MAINT. AGREEMENT W/ BUCKEYE POWER SALES CO., INC. – $1,116.33 – SHERIFF

I. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LETTER OF ARRANGEMENT FOR 2009 AUDIT SVS. AGREEMENT W/ AUDITOR OF STATE OF OHIO – $63,000.00 – BUREAU OF INSPECTION

2 hr. 0 minute mark Commissioner Chris Day “They’re basically saying that our people that are elected aren’t competent enough to do their job” File 9A
. Mention of hiring private firm and the amount taking care of Mindy’s GAAP costs.

J. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: PLANNING COMMISSION MEMBER CONTRACT W/ DAVID PACHIN – $600.00 – RURAL ZONING

X. TRAVEL REQUESTS

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #69-10-143 – COMMISSIONER BOB STONECASH – COMMISSION — no cost to the county

B. RES. #70-10-143 – CAPT. JOE RENNER – SHERIFF FOJ not to exceed $413

C. RES. #71-10-143 – SHERIFF MIKE SIMPSON – SHERIFF FOJ not to exceed $413

End 2 hr 5.5 minute mark on cd

15.31 minutes – 3.55 MB

File 10

2 hr. 5.5 minute mark Bob - Connie, do you have anything else?

FY 10 RECEIPT TIMELINE. Mindy to get a copy

JFS Children’s services.

OSU Extension

Drainage

2 hr. 8.25 minute mark Law library

Resistance to change.

2 hr. 12 minute markORC requires it. paid for by fines and forfeitures. Anyone in county can use library but not Westlaw part.

2 hr. 16.5 minute mark Goose Creek Crossing. Site evaluation, subject to list of conditions. Void one year from date. Well development standards.

Connie forwarded copy to David White at Kleingers and had not heard anything back. Mentions group meeting on Friday. Noted in journal.

PWS 6837412

JFS position to be advertised internally has been filled.

2 hr. 28 minute mark Marty Bresher request for funding of stenographer. Board Members also get paid.

End 2 hr 30 minute mark on cd

24.26 minutes – 5.59 MB

File 11

2 hr. 30 minute mark Soil & Water

Bob – not giving anyone else additional funds. (just thoughts)

Chris – $11,000 less from state this year… if we start giving out money for this and that…

Bob- we can’t afford to give raises to our employees and this is an unmandated service. Unable to provide more funds.

Chris – agrees

David Wesler absent.

2 hr. 35.5 minute markConnie – P16 – Steven Keifer wants to meet with the board. ACHIEVE – Achieving Collaboration for Higher Income & Employment Via Education http://www.linkedin.com/in/ohiostevenkiefer
http://www.achieve-ohio.org/

2 hr. 36.5 minute mark Jay Stewart – tax exempt bonding information.

2 hr. 41 minute mark Connie – $31,282 in the OWDA Fund that we have had since the payment on the bonds for Lakengren. Katie providing process to be transferred into the General Fund. May be able to be used for Goose Creek Crossing. (Connie was looking at funding streams)

End 2 hr 44 minute mark on cd

14 minutes – 3.20 MB

File 12

2 hr. 44 minute mark Kim on timeline review of FY09 CHIP Environmental review.

Mention of HIT Foundation not doing a good job previously.

Dana project director for HIT. HIT will need to do some one on one training.

2 hr. 54 minute markChris – question on insurance at Preble County Fairgrounds.

Connie – has Joe Kimball scheduled in for agreement in February.

Bob Stonecash -on Fairground committee and ironing out some of the differences that David was involved with. Mentions Mary Bullen, Woolpert’s and it needing done no matter what they come back with in study.

Mentions email?

Bob – intends to sit down with Mary before next meeting.

ADJOURN

End 3 hr 1.5 minute mark on cd

17.33 minutes – 4.01 MB

The audio files will remain up for only a limited amount of time. If they are needed please email.

View the Commissioners’ Meeting Agenda

HIT Foundation

Homeowners in need of foreclosure prevention.

Press release:

Homeowners in Preble County and surrounding areas struggling to make monthly mortgage payments or facing foreclosure can take advantage of a free service offered by the HIT Foundation in Eaton. Home Is The Foundation is a private, non-profit organization focused on providing for housing needs in Preble County and surrounding areas.

            For more than a year, the group has been working with area homeowners in need of foreclosure prevention. During that time more than 300 homeowners have come to the HIT Foundation for assistance.

The organization is now funded directly by the Ohio Housing Finance Agency and continues to serve as a HUD-approved foreclosure counseling agency.

            To schedule a confidential meeting with a foreclosure counselor homeowners are asked to contact Deron Newman, Marketing Coordinator, at (937) 472-0500, Ext. 407, or call the toll-free foreclosure prevention information number at (866) 230-6240.

            In addition, the HIT Foundation now offers homeowners an opportunity to learn more about the service, request information and schedule an intake appointment by going online at www.hitfoundation.org.

The foreclosure prevention program is designed to assist homeowners who are unable to keep up with monthly mortgage payments and/or are in the foreclosure process. The program targets homeowners facing job loss, medical issues, or other hardships, as well as those victimized by predatory lending practices. Whether a homeowner has missed one mortgage payment or is already in the foreclosure process, the H.I.T. Foundation may be able to help.

H.I.T. Foundation works to identify homeowners who are currently facing foreclosure and enroll them in this program. The Foundation also provides information and referrals to other area resources. The agency then works with lenders to negotiate an acceptable loan modification or other resolution.

This meeting has plenty of discussion of funding for Goose Creek Crossing. Recovery Zone Bonds, matching grants and the percentage different funding requires. Preble County officials had yet to come up with any inventory of possible grants or funding over the last few years that could be used for a match on applications. The recent Conveyance Fee increase is currently on target to raise over $80,000 a year. County Engineer Steve Simmons also mentioned selling a 90 acre farm the county owns and raising the license plate fee.

Issue 2 money was mentioned for funding of water and sewer infrastructure at Goose Creek. I’ve been getting word that Issue 2 money may also become a point of interest if Camden officials ever get their act together and take legal action on the treatment they received on the landfill leachate issue. Citizens of Preble County should also take notice of the JRS (Job Ready Site) application at Goose Creek. Had the leachate gone to Camden, Ohio it would have opened up an area for economic and industrial development that already has much of the infrastructure that Goose Creek lacks. Citizens of Preble County already pay a landfill assessment and the question of it being used to subsidize Lakengren should be a major issue. Jobs and bang for the buck all favor Camden. Chris Day has previously put the $250,000 current grant and Goose Creek work at 1% of the eventual cost of the project. While the County Commissioners parade the project around to Chamber and Rotary membership it should not be forgotten that Camden can offer far more for far less money. It does not require selling farm or raising license plate fees on county residents.

There was also talk of Preble County setting up a Port Authority. The reoccurring theme throughout these discussions is the fact that the county currently lacks an agreement on the purchase of any land in the area of Goose Creek that is to get the benefit of the $250,000 grant money and project currently in the process of being completed by March 1, 2010. This is in addition to the previously mentioned lack of any thorough compilation of funds or previous grants and corresponding dates that could be used in the pursuit of matching grants.

Camden officials may want to pay attention to file 8 which has some mention by Katie Worthington of leachate, Camden and Lakengren. The discussion appears to take place just outside chambers with other conversations going on at the same time.

Preble County, Ohio

County Commissioners

January 13, 2010

Meeting audio and review

File 1

Opening

End 2.14 minute 525 KB mark on cd

File 2

9:00 A.M. – ABBOTT THAYER & MINDY ROBBINS (RECOVERY ZONE BONDS)

Explanation of Recovery Zone Bonds. The debt needs to be paid back. Feds pick up 35 – 45% of the interest.

Two types of bonds: Economic Bonds and Facility Bonds

7 minute The opportunity for these bonds is scheduled to end this year with a deadline for application the end of January. Each county has an allocation and if they don’t make an application it goes back into the pool. While they present a great opportunity for some, many do not want to expand in this economy.

11 minute There has to be a good faith intention to use the money.

15 minute Dave – asks question about previous clients and how they were helped through process.

17.5 minute Build America Bonds used for infrastructure new money projects (Does not have a January deadline) and has 35% assistance with the interest payment and it ends the end of 2010. Recovery Zone Bonds – are a subset of them but even better at 45%. This type has the Economic Bond and Facility Bond. They also end this year.

You have to have companies that want to do something.

19.5 minute Steve Simmons question.  The guy mentions Wal Mart and Kroger being the type that would be good. Joe’s Widget may have a problem. May require 25% down.

Steve Simmons asks question on the paper work involved (he has heard horror stories)

23 minute Mindy – any type of federal dollars and reporting by her office.

End 24 minute mark on cd

21.54 minutes – 5.01 MB

File 3

24 minute Dave Wesler - Asks for an example involving southwest quadrant and Jay’s company (Kleingers). He wants to know if they (County) will be given time to get some companies there. Dave mentioned JOB READY SITE Grants.  How does the payback work? Not to beat a dead horse but the area north of Camden that would have been opened with the leachate would have had rail, sewer, highway and access to water, gas and electric.

Abbot Thayer – Principle payments can be back loaded possibly a couple years but interest would start in a few months. All that (back loading) is real good if you get companies in there who start paying real estate taxes
and such but if you don’t find a company then you have just made a bad situation worse. The economy is kind of shaky.

30 minute Chris Day - The only way these are going to work is that we need a commitment from someone up front.

35 minute Mindy Robbins – asks a question of Katie about the consequences of making the whole county or an area of Goose Creek a recovery zone. Would doing so restrict the ability to take advantage of other things like TIF’s, CRA’s, TURKS (what is a TURK?) .

Katie does not think so.

39.75minute Abbot Thayer asks if Preble has a Port Authority. Nice tool to have.

42 minute Chris Day asks what the advantage of having a Port Authority is?

A.T. – it can make coordination easier if you have a couple townships or communities and one can be the financing vehicle.

May not count against the debt capacity of the county. Port Authorities just issue revenue debt. Need a dedicated revenue source.

End of meeting with Abbott Thayer

End 49 minute mark on cd

25.03 minutes – 5.73 MB

File 4

GOOSE CREEK CROSSING PROJECT

51 minute Jay from -Kleingers – Discussion of option or right of first refusal on this property ( Kemp Property – 200 acres). They need it before being able to go much further.

How does this project get built out?  Funding needed for infrastructure.

Acquire property so that it can be transferred by the CIC. Mention of the area becoming a county Industrial Park.

55 minute Shovel ready sites. Infrastructure money needed.

58 minute Dave - wants to know if there has been any discussion with Miami about their former interest?  Kleingers plans to contact them later that day.

59 minute County needs to get some sort of commitment on the land.

1hr  1 minute Mention of Duke or Pizzuti as developer.

Plan to have Kleingers meet with the Chamber tomorrow and the Rotary next week.

1hr  4 minute Mention of total raised since September from the rise in the Conveyance fee, on track for over $80,000.

1hr  8 minute Eventual need for local match for grant funding or leverage. Conveyance fee again mentioned.

1hr  11  minute Dave – mention selling a county farm.

End 1hr. 11.5 minute mark on cd

22.37 minutes – 5.17MB

File 5

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS ON JANUARY 15TH AS SUBMITTED BY THE COUNTY AUDITOR ON JANUARY 15, 2010

VIII. FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF A COURT ORDER FROM JUDGE DUES, JUVENILE COURT

RE: SPECIAL FUNDS PROBATE MAGISTRATE FEES

B. CONSIDER APPROVAL OF RES. #60-10-142

RE: AUTH. ESTABLISHMENT OF NEW FUND – PRICES CREEK BRIDGE

REPLACEMENT FUND

C. CONSIDER APPROVAL OF RES. #64-10-142

RE: MORAL OBLIGATION – FY09 CDBG CHIP

D. CONSIDER APPROVAL OF RES. #65-10-142

RE: TRANSFER OF FUNDS – GENERAL MISCELLANEOUS

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM THE COMMISSION CLERK

RE: 2010 INVENTORIES RECEIVED

X. APPOINTMENTS

A. CONSIDER APPROVAL OF (2) APPOINTMENTS

RE: APPOINTMENT OF COMMISSIONER WESLER & COMMISSIONER STONECASH AS REPRESENTATIVE & ALTERNATE TO MVRPC & APPOINTMENT OF STEVE SIMMONS & KYLE CROSS AS REPRESENTATIVE & ALTERNATE TO MVRPC TECHNICAL ADVISORY COMMITTEE

XI. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: IV-D CONTRACT W/ MARY DITMER – $42,254.40 – CSEA

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: JANITORIAL SERVICES AGREEMENT W/ CONNIE MARTIN – $14,400.00 – JFS

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SCRAP TIRE COLLECTION SERVICES AGREEMENT W/ LIBERTY TIRE, INC. – $19,000.00 – RECYCLING

End 1hr. 31.5 minute mark on cd

20.01 minutes – 4.58 MB

File 6

10:30 A.M. – KLEINGERS & ASSOC. (GOOSE CREEK CROSSING PROJECT)

Funding strategies for Goose Creek

JRS (Job Ready Site) application in process.

1hr  36  minute 20% – 50% matching funds usually needed for grants, possibility of using CDBG money as part of the match. Mention of Issue 2 (Issue 2 money is for infrastructure such as water and sewer. This is of interest because Issue 2 money may become part of any legal battle over not taking the landfill leachate to Camden).

1hr  37  minute Dave – mentioned that previously the improvements done previously by the state at Exit 10 were used as part of the JRS application 4 – 5 years ago. The time frame is important because those improvements can be used as part of matching funds on  grant applications for a period of five years.

1hr  39  minute County Committee – Steve Simmons is President and Chair of the Executive Committee and mentions that Chris Day (also on Executive Committee and small loans committee) is a member and Bob Stonecash will be next year. Also of interest if Camden decides to make a case of the leachate.

1hr  40  minute Steve Simmons gives a list of membership and extended explanation of how things are done locally and in the district. Preble County is the only county with two people on the Executive Committee.

1hr  11  minute Kleingers asks what kind of total match for funding the county may be able to come up with. Conveyance fee mentioned.

1hr  47  minute Steve Simmons mentions 90 acre farm that could be sold.

1hr  48  minute Talk of CDBG. Usually about $175,000 of which some goes to the City of Eaton, the rest to local villages.

1hr  52.5  minute Rural development grants.

1hr  53 minute Stimulus dollars.

End 1hr. 54.5 minute mark on cd

23 minutes – 5.26 MB

File 7

1hr  55 minute Preble County Engineer Steve Simmons mentions the engineer department can do in kind work. Steve Simmons then brought up increasing the license plate fee tax. Mentions having brought it up to Chris Day. Steve is asked (Kyle Cross?)about whether they (engineer department) should keep track of time spent on Goose Greek.

1hr  57 minute Kleingers mentions having an Industrial Park sign up and having a water tower as being a sign that things are actually getting done to public.

1hr  58.5 minute Back to coming up with a total available for matching funds for leverage.

1hr  59 minute Last JRS application was mentioned as being 2006. Dave – Vectren mentioned they would get gas to area.

2hr  1 minute Sean Maggard - Connect Ohio mentioned as using USDA Stimulus. Innovative Fiber Optic Solutions sits on committee and Kleingers mentions has previously sat on JRS site.

New representative to be at Tuesday meeting. Asked about if grant could be used as matching money.

2hr  8 minute Talk of getting local businesses – truck stops, motel about hooking into the water and sewer as a means of the county generating some income out there and businesses saving money and hassle of maintaining their own systems.

2hr  10 minute David Wesler mentions running water and sewer from Stateline.

2hr  11 minute Again, need to inventory what county has available for match and then look at grants that may fit. They (Kleingers) need some real numbers first.

End 2 hr. 20.2 minute mark on cd

25.39 minutes – 5.87 MB

File 8

After meeting conversations (more than one going on).

2hr  22 minute Mention of seven month time frame for rezoning of may be able to cut it to three months.

2hr  29 minute Conversations appear to move into hall outside of chamber (may want to use headphones).

2hr  34 minute Katie Worthington mentions Camden & Lakengren in conversation with Steve Simmons.  Leachate mentioned. Scoring mentioned?? Conversation continues into the 2hr  37 minute mark.

End 2 hr. 38.2 minute mark on cd

18 minutes – 4.12 MB

File 9

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMPUTER MAINTENANCE SERVICES AGREEMENT W/ EATON COMPUTER – $6,000.00 – ENGINEER

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: E-911 SOFTWARE SUPPORT & LICENSING AGREEMENT W/ DIGITAL DATA TECHNOLOGIES, INC. – $4,530.00 – 911 FUND

XI. AGREEMENTS & CONTRACTS

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: ZONING APPEALS MEMBER CONTRACT W/ SARAH DRIVER – $600.00 – RURAL ZONING

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: BERM, GEOSYNTHETICS, RECOMPACTED CLAY & PUMP STATIONS CONSTRUCTION PLANS PREPARATION AGREEMENT W/ MALCOLM PIRNIE – $168,000.00 – LANDFILL CONSTRUCTION

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SAFE PROGRAM FUNDING MOU AGREEMENT W/ JUVENILE COURT ($12,500.00) & MHRB ($12,617.50) & JFS

I. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: HOUSING REVOLVING LOAN FUND ADMINISTRATION AGREEMENT W/ ODOD

J. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: PHONE & DSL SERVICE & EQUIPMENT AGREEMENT W/ CENTURYLINK (EMBARQ) – ENGINEER

XII. TRAVEL REQUESTS

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #61-10-142 – ALICE FLORA – SPECIAL PROJ. – COURT TRAINING

B. RES. #62-10-142 – TERRY PENDERGRAFT – VET. SVS.

C. RES. #63-10-142 – JAYNE JACKLIN & GARY MOORE – JFS

End 2 hr. 48. minute mark on cd
9.57 minutes – 2.27 MB

File 10

2hr  48 minute Connie - Help wanted ad for assistant EMA director, part time position – 30 hrs a week. Top three applicants to be submitted to Board. Job to be posted on website and in paper. January 20 in paper, deadline January 27.

2hr  51.5 minute Meeting scheduled with Matt Appenzeller of Chamber of Commerce. Meeting Friday January 15, at 2:00 p.m.  Preble County Partnership Incorporated (Chamber of Commerce). Eight – ten people invited.

2hr  53 minute ODOD – Recovery Zone Bonds application due by January 31. Allocation will be waived if no application received by that date.

Connie – designate county as whole. Involves companies that may be looking at expansion. Could also be Fairgrounds or a non-profit. Has to be used this year.

3hr  5 minute CCAO roster

3hr  5 .5 minute Connie – need to go into Executive Session to discuss the possible discipline of a county employee. Direction on what the Board would like to do this afternoon.

Out of session.  No action taken. Connie advised to call Sheriff Simpson and invite him down at 2:00 p.m. and bring “county employee.”

3hr  8 minute Recess until 1:30 p.m.

End 3 hr.  8 minute mark on cd
20.06 minutes – 4.60 MB

File 11

Back at 1:37

3hr  8.5 minute Connie - presented Commissions with a performance audit for the Fairgrounds that was done back in 2002. Letter noted.

3hr  9 minute Bob Stonecash - Mention of employee of Preble County (name given on audio) , last chance agreement signed by employee. She has been being tardy 6 of the last 7 days this year.  Commissioner Stonecash reads letter in to record. Employee placed on notice, next time employee will be terminated.

Letter approved by commissioners.

End 3 hr. 14.5. minute mark on cd
6.29 minutes – 1.48 MB

*** Audio from 3 hr. 14.5 minute mark to 3 hr. 32 minute mark removed because of only between meeting back ground noise. ***

File 12

3hr  32 minute Back in chambers, Bob greets employee.

2:02 p.m. Bob -… tardiness and inaccurate time sheets.

3hr  35 minute Commissioner Stonecash reads letter to employee. August 27, 2008 last chance agreement. One more tardy will result in termination.

Preble County Sheriff Mike Simpson in room.

Adjourn

End 3 hr. 41 minute mark on cd

9 minutes – 2.05 MB

The audio files will remain up for only a limited amount of time. If they are needed please email.

View the Commissioners’ Meeting Agenda

Leachate Force Main Timeline

On Monday, January 11, 2010 the Preble County Commissioners voted 2 -1 to send the Preble County Landfill Leachate to Lakengren instead of Camden.

To download a .pdf file click: Timeline

This meeting starts with the annual leadership change of the Preble County Commission. Commissioner Wesler nominated Commissioner Stonecash as President and the motion passed. Commissioner Wesler then nominated Commissioner Day as Vice President and that motion passed.

Next up a letter from OSU Extension’s Dr. Stephen Wright was read and noted for the $63,364.95 Preble County Partnerships for Success Grant. According to Commissioners Stonecash and Day this does not necessarily mean the money will be used to fund 4-H.

Most notable though is the passing of a motion to send Preble County Landfill leachate to Lakengren with a 2 -1 vote in favor by Bob Stonecash and Chris Day. The reasons offered were as flawed as the decision. Dave Wesler voted against the motion and prior to the decision he motioned to stop negotiations with Lakengren and start them with Camden. The exchange and audio are below.

Commissioner David Wesler wanted to hire back a detective for the Sheriff’s Office as the department had been shut down last year due to budget cuts. Chris Day and Bob Stonecash would not do it because of concern over the 2010 economy. Commissioner Wesler mentioned it in the context of being a public safety issue. I agree, however the citizens of Preble County should take note that the savings mentioned by Camden officials if the County Landfill leachate had been sent to their village instead of Cincinnati last year would have saved the department at that time. All three Commissioners should be held accountable on that issue as it violates the “Shop Preble” campaign that the Preble County Commissioners pushed on residents last year.  All the while, County Commissioners had leachate trucked  to Cincinnati knowing the whole time they could have not only saved jobs and money, but helped the village of Camden.

Preble County, Ohio

County Commissioners

January 11, 2010

Meeting audio and review

File 1

Opening

End 5.18 minute 1.21 MB mark on cd

File 2

V. REORGANIZATION OF THE BOARD

A. CLERK TO ACCEPT NOMINATIONS FOR PRESIDENT OF THE BOARD FOR FY2010

B. PRESIDENT ACCEPTS NOMINATIONS FOR VICE PRESIDENT OF THE BOARD FOR FY2010

6 minute Dave Wesler nominates Bob Stonecash as President of the Preble County Commissioners for 2010. Motion passed 3 – 0.

8 minute Dave Wesler nominates Chris Day as Vice President of the Preble County Commissioners for 2010. Motion passed 3 – 0

8.75 minute Bob Stonecash takes over as President and continues meeting.

V. REORGANIZATION OF THE BOARD

A. CLERK TO ACCEPT NOMINATIONS FOR PRESIDENT OF THE BOARD FOR FY2010

B. PRESIDENT ACCEPTS NOMINATIONS FOR VICE PRESIDENT OF THE BOARD FOR FY2010

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 6TH

REGULAR SESSION MEETING

VII. PUBLIC COMMENTS

VIII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

IX. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #45-10-142

RE: AUTH. EXPEND. – $7,775.00 FOR THE PURCHASE OF A FINAL DRIVE FOR THE JOHN DEERE EXCAVATOR AT THE SANITARY LANDFILL  LANDFILL

B. NOTE RECEIPT OF A COURT ORDER FROM JUDGE DUES, PROBATE COURT

RE: ISSUANCE OF PAYMENT FROM PROBATE COMPUTERIZATION FUND

C. CONSIDER APPROVAL OF RES. #56-10-142

RE: TRANSFER OF FUNDS  GENERAL FUND

D. CONSIDER APPROVAL OF RES. #57-10-142

RE: AUTH. PAYMENT  PCSD #3

E. CONSIDER APPROVAL OF RES. #59-10-142

RE: AUTH. EXPEND. – $9,687.50 FOR PURCHASE OF IPANEX FOR USE IN CONCRETE BEAMS – ENGINEER

X. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON

RE: 2010 CONTRACTED PAY INCREASES FOR UNION EMPLOYEES

B. NOTE RECEIPT OF A LETTER FROM THE COMMISSION CLERK

RE: 2010 INVENTORIES RECEIVED

XI. APPOINTMENTS

A. CONSIDER APPROVAL OF RES. #46-10-142

RE: APPOINTMENT OF COMMISSIONER TO PREBLE COUNTY MICROFILM BOARD

B. CONSIDER APPROVAL OF RES. #47-10-142

RE: APPOINTMENT OF COMMISSIONERS TO PREBLE COUNTY INVESTMENT ADVISORY BOARD

C. NOTE RECEIPT OF & CONSIDER APPROVAL OF AN APPOINTMENT

RE: APPT. OF DON POPP AS COUNTY APIARIST

End 25.8 minute mark on cd

20.37 minutes – 4.72 MB

File 3

D. CONSIDER APPROVAL OF RES. #51-10-142 RE: APPT. OF SARAH DRIVER TO ZONING APPEALS BOARD

PREBLE COUNTY COMMISSION AGENDA

JANUARY 11, 2010

Page 2 of 3

XII. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PASS PROGRAM POLICE SERVICES AGREEMENT W/ WEST ALEXANDRIA POLICE DEPT. – $1,269.00  FELONY SUBSIDY

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PASS EDUCATIONAL SVS. AGREEMENT W/ PREBLE CO. ESC – $81,134.44  FELONY SUBSIDY

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SEPARATOR TANKS PUMPING, HAULING & DISPOSAL AGREEMENT W/ U.S. VAC SERVICES, INC. – $9,000.00 – ENGINEER

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: USED OIL FURNACES MAINT. & REPAIR AGREEMENT W/ GINGERICH’S CLEAN BURN, INC. – $1,800.00  ENGINEER

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO HVAC MAINT. & REPAIR AGREEMENT W/ MECHANICAL SYSTEMS OF DAYTON ? EXTEND AGREEMENT (1) YEAR & SET NEW FEES – $2,000.00  ENGINEER F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: AIR PERMITTING, COMPLIANCE & EMISSION TESTING SERVICES AGREEMENT

W/ MALCOLM PIRNIE, INC. – $68,000.00  LANDFILL CONSTRUCTION

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: GENERAL ENGINEERING SVS. AGREEMENT W/ MALCOLM PIRNIE, INC. – $15,000.00  LANDFILL

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TWO 2010 SINGLE AXLE CHASSIS PURCHASE AGREEMENT W/ STOOPS

FREIGHTLINER-DAYTON – $130,080.00  ENGINEER

I. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS

RE: PLANNING COMMISSION MEMBER AGREEMENT W/ ROBERT RICHARDS &

RURAL ZONING COMMISSION MEMBER AGREEMENT W/ KIMBERLY CRAFT – $600.00 EACH  RURAL ZONING

J. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: URINE SCREENS FOR CHILD. SVS. REFERRALS AGREEMENT W/ DARKE COUNTY RECOVERY SERVICES – $4,000.00  JFS

K. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ELEVATOR MAINT. AGREEMENT W/ SCHINDLER ELEVATOR CORP. – $4,068.00  BLDG. MAINT.

L. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PEST CONTROL AGREEMENT W/ TERMINIX – $547.08  BLDG. MAINT.

M. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: RUG RENTAL AGREEMENT W/ CINTAS – $600.00  BLDG. MAINT.

N. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TRASH SERVICE AGREEMENT W/ RUMPKE – $1,725.48  BLDG. MAINT.

O. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SCRAP METAL COLLECTION SVS. AGREEMENT W/ THE RECYCLING CENTER, INC. – $5,000.00  RECYCLING

P. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: URINALYSIS TESTING SVS. AGREEMENT W/ TASC  JUVENILE CT.

XIII. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #48-10-142  JENIFER OVERMYER  PROBATE CT.

B. RES. #49-10-142  MICHELLE DAVIS  TASC

C. RES. #50-10-142  KYLE CROSS  ENG.

D. RES. #52-10-142  COMMISSIONER DAVID WESLER  COMMISSION

E. RES. #53-10-142  CHARITY LORANZAN  JFS

F. RES. #54-10-142 CHARITY LORANZAN  JFS

G. RES. #55-10-142  CHARITY LORANZAN & LINDA HALE  JFS

H. RES. #58-10-142  PENNY MCGUIRE & JENIFER OVERMYER  CT. COMPUTERIZATIONPROBATE CT.

End 47 minute mark on cd

21.13 minutes – 4.85 MB

File 4

47.5 minute Connie reads letter from Stephen Wright (OSU Extension) addressed to Chris Day (then President of the County Commissioners).

Letter pertains to Preble County OSU Extension.

Per your request this letter is to verify that the $63,364.95 of the Preble County Partnerships for Success Grant will be applied to the county commission extension portion for?2010 with PCPS Grant conditions being
followed. I understand that once this letter is received the Preble County Commission will sign off on the PCPS Grant and proceed with the release of funds to the Preble County Extension Office.

On behalf of Keith Smith and the Ohio State University Extension, I thank you, Bob Stonecash and David Wesler for your continued support and enthusiasm.

Sincerely,

Steven A. Wright

49?minute Commission notes receipt of letter.

49.25 minute Bob comments “Well it’s a good thing. What everybody has to understand though is that it doesn’t necessarily have anything to do with 4-H.”

Chris: They can use that money where ever they want.

52 minute Miami Valley Regional Planning – Commissioner Wesler to continue and Commissioner Stonecash as alternate.

53 minute Mention of Landfill leachate lift stations (not part of the leachate project).

54.5 minute Still opening on the Planning Commission, Chris is to talk to somebody.

56?minute GOOSE CREEK CROSSING Chris on a meeting he had on Friday. Things are moving forward, basically the next step is we need to get some type of purchase agreement with the landowner. It was recommended that we bring Marty (Prosecutor) in and go into Executive Session. Meeting also?included David Wright, Rob Painter and Jay Stewart (of Kleingers.) Until they talk to Marty they probably should not discuss it.

Discussion of getting Dayton Development Coalition, Kleingers, Ohio Department of Development together and eventually elected officials.

End 1 hr. 1.25 minute mark on cd

14.18 minutes – 3.27 MB

File 5

1 hr. 1.5 minute 10:00 A.M.  JFS MONTHLY MEETING – Becky Sorrell

Figures given on paper but not mentioned verbally.

End 1 hr. 11.5 minute mark on cd

10.15 minutes – 2.34 MB

File 6

1 hr. 11.5minute Bob on Pork Festival – Ag Society – Woolpert meeting attended by Mary Bullen, Steve Simmons, Sheriff Simpson, Jane. He thought it went pretty well.

Everybody was very cordial. Another meeting in about three weeks.

1 hr. 17.5 minute Connie on grant agreement with OSU Extension. Noted by board 3 – 0 yes vote.

1 hr. 19.25 minute Connie read letter from Sheriff Simpson:

He wants to trade in the 2005 Hummer on a 2010 Tahoe. No cost to general fund.

End 1 hr. 21 minute mark on cd

9.32 minutes – 2.18 MB

File 7

1 hr. 21 minute Dave on having asked Mindy the last few months of 2009 about making the $800,000 carry over that turned out to be $1,200,000. He is glad they exceeded rather than fell underneath the $800,000 that we sent as a target. “If there was one department that was completely eliminated it was the Detectives Department.” Dave would like to get them a detective. Bob has concerns and would like to wait before spending money.

Figure of $50,000 per detective. Dave mentions safety of citizens.

If the figures given by Camden officials are correct about the saving of sending leachate to Camden vs. Cincinnati the county Commissioners could very well have saved multiple detective jobs in 2009. They did not, it was not made an issue of at the time, and it should have been. All three should be held equally accountable, but only one is up for election this year.

1 hr. 29.5 minute Chris on other departments. He mentions that if the $50,000 is the salary the total compensation package would be in the $100,000 range.

Chris and Bob would like to look at it later in the year.

Latter in the year will not help Dave.

End 1 hr. 33.25 minute mark on cd

9.32 minutes – 2.18 MB

File 8

1 hr. 33.25 minute 10:30 A.M.  PREBLE COUNTY BUDGET COMMISSION

December 2009 revenue was $516,650 and fell short of estimated $558,191

Interest and charges for services exceeded estimate by $37,208 and $46,897 respectively

Sales tax and advanced payback came in $144,639 lower than what was estimated.

January to December actual revenues $9,316,440 exceeded the estimated of $9,295,928   $20,512

Property taxes exceeded, Sales tax fell short.

1 hr. 37 minute Since September 25, 2009 the Conveyance fee increase has brought in $21,282.60

Compared to 2008, 2009 General Fund revenues fell short over 8%.

Estimated revenue for 2010 – $9,173,928

1 hr. 39.75 minute To begin 2010 the cash balance was $1,409,557.73 less encumbrances of $276,052.35 for a total of $1,133,505.38

Reduction of expenses over 2008 were over 17% for 2009.

1 hr. 48 minute Bob – 2010 looks to be tight.

Mindy still concerned about cash flow. Unless revenues start coming back something has got to snap.

1 hr. 52 minute Property valuations could play role next year depending on Butler County. She has concern.

1 hr. 53 minute ??Chris on concern over unemployment benefits running out this year and the impact on the local economy. He wants to be proactive not reactive.

End 1 hr. 57.25 minute mark on cd

24 minutes – 5.49 MB

File 9

1 hr. 57.25 minute Chris mentions leachate.

Steve Simmons and Tom Barnes in room. Two or three conversations going on at once, none very audible.

2 hr. 2 minute Katie Worthington comes into room asks who new President is finds out and says David Vice?

2 hr. 2.75minute 11:00 A.M.  LANDFILL LEACHATE MEETING

Kyle Cross also in room.

Katie recommends that if any particulars are to be discussed Executive Session that they go into Executive Session. Decisions to be made on record.

2 hr. 4 minute Chris recommends going into Executive Session for the purpose to enter into contractual agreement. Katie no to discuss proposal.

2 hr. 6 minute Out of Executive Session where they discussed leachate. No decision being made or action being taken.

2 hr. 6.5 minute Chris Day makes motion to award leachate contract to Lakengren Water Authority

Bob Stonecash seconds the motion.

Dave – of the opinion that we should end these negotiations and enter into negotiations with Camden.  Feels the scale unfair.

Chris – does not agree with David and feels the scoring system was a very good scoring system.

Dave – respects the committee as individuals.

Bob – expert committee and thought the point system was very good.

2 hr. 9.5 minute Motion passes in favor of Lakengren 2- 1 with Bob Stonecash and Chris Day voting Yes?and David Wesler voting No

Katie advises Bob to have the negotiated document forwarded to Lakengren. Bob says congratulates Lakengren, Chris does the same.

2 hr. 10.75 minute Chris – I think this is going to be in the best interest of the Citizens For Preble… err ahh.

End 2 hr. 12.5 minute mark on cd

15.16 minutes – 3.49 MB

File 10

Resolution 59 – Authorization for purchase of 2010 Chevy Tahoe (mentioned earlier)

The Commissioners will be meeting Thursday at noon.

2 hr. 15 minute Recess

Back from lunch.

Bob asks what Connie has for them.

Connie: Executive Session to discuss the possible discipline of a public employee.

Out of session. No action taken in that one.

Connie: Back into Executive Session

Door open for one second and back in.

Out again?
This sounds like a Chinese Fire Drill  lol

Back in to discuss the compensation and hiring of a public employee.

Exit Executive session no action taken.

2 hr. 18 minute They need to talk to Marty Votel about the purchase of real estate.

Recess again

Back at 3:15

2 hr. 19 minute Meeting with Marty Votel to discuss Goose Creek Crossing.

Move to go into Executive Session to discuss the purchase of property and in they go.

Exit, having discussed a possible land agreement.

2 hr. 21.5 minute Bob – What else do you have?

Connie – go into Executive Session to discuss the possible discipline of a county employee and contact Mr. Krock.

Out. Exit no action taken.

Wednesday meeting with Dayton Development Coalition.

Meeting scheduled for January 25 at 10:30 also with DDC and Kleingers. Jim Leftwich will be there for update on Goose Creek and everyone from core group invited.

Adjourn

End 2 hr. 25.5 minute mark on cd

15.16 minutes – 3.49 MB

The audio files will remain up for only a limited amount of time. If they are needed please email.

View the Commissioners  Meeting Agenda